SALMON ENHANCEMENT AND HABITAT ADVISORY BOARD
Meeting Minutes
October 18 - 20, 2013
The Empire Landmark Hotel
FRIDAY October 18, 2013
1900 - 2100 SEHAB Committee Meetings – Some ad hoc conversations took place
SATURDAY October 19, 2013
0845 Meet and Greet - get prepared
0900 - 1600 Reports, Workplans, DFO and Roundtables
Attending: Tim Sucic, ZoAnn Morten, Eric Carlisle, Jim Armstrong, Wayne Salewski, Dianne Sanford, Elizabeth Hardy, Brian Smith, Charmaine Carr-Harris, Jack Minard
Regrets: Greig Houlden, Leandre Vignault, Jan Lemon, Paul Cipywynk, Dianne Ramage, Lee Hesketh, Ian Bruce
Invited Guests: Alice Cheung, Fisheries and Oceans Canada Regional Manager Community Involvement;
Sandie Hollick-Kenyon, Community Advisor, Burrard Inlet, Indian Arm, Vancouver
Matthew Foy, Senior Biologist, Lower Mainland Resource Restoration Unit
0900 Chair – Welcome and Opening Remarks (5 mins)
- Presentation by Sandie Hollick-Kenyon and Matthew Foy (40 mins)
0945 SEHAB Working Groups Reports (10 mins each)
WSP Committee – no report
Aquaculture Committee – report filed
Capacity and Core Funding – no report
1015 Updates
- Streamkeepers Data Entry Tool Update – moving along smoothly
- Chinook Initiative Update – awaiting next invitation
- Freshwater Alliance Engagement Workshop – Jack reported that the conference was very worthwhile and this group is working diligently to create and provide tools for activism
- RDN water quality monitoring program with streamkeepers – Jack is looking into for the Comox Valley Regional District
1100 Break
1115 DFO Report – Alice Cheung (45 mins)
1200 Lunch
1330 Roundtables (Verbal Reports) 5 mins each
1445 Break
1500 Board Q&A/Discussion
1530 Amalgamate Roundtable Topics and Prioritize for RHQ
Central North Island Roundtable
Smithers and Northwest BC Roundtable
Steelhead Society of BC Roundtable
Pacific Streamkeepers Federation Roundtable
- See the Closing the Loop Document October 2013
1630 Adjourn
SUNDAY October 20 2013
0900 - 1400 Business Meeting
900 Standing Committee Reports
Chair Jack – Jack’s last year as Chair
Education Jim – no report
Finance ZoAnn – We are in good shape
Membership Greig – could add one more Board member
Governance Jack – no report
Communications Paul – no report
0930 Action Items of Last Meeting
|
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
|
WSP, send copy or excerpts to Prime Minister, DPM and Minister |
How do changes and policy dovetail |
WSP Committee |
Ongoing; Get the right people to the table |
|
PAR, pursue face to face with national PAR staff on license holders, |
PAR committee to work with Graham on arranging meeting |
PAR committee |
Ongoing |
|
Review the process of CEAA reviews as they move to the province |
Discuss process with both players |
Jim |
Prov. System working – Jim will act as sounding board if members have questions for federal and prov. assessments |
|
How do we post to the Secretariat site? |
Paul to post |
Paul |
Ask at RHQ it would be easier if link was directly to the minutes of meeting. calendar only mentions the Monday meetings, we note that SFAB meetings are the 2 days of meeting |
|
ZoAnn getting documents signed
|
Take signed document to HBC |
Finance Committee |
Ongoing – docs ready ZoAnn will complete if possible |
|
Communications report on how we gather the voice of community, how we are recruited to the board by the CAs and community, difficulty in recruiting and maintaining board members on SEHAB board, volunteerism of board members reflected in bios |
Communications Committee |
Paul |
Ontrack and Ongoing |
|
Develop meeting ex summary to be uploaded to our website and shared with our groups and MPs, MLAs |
Chair |
Jack |
Closing the Loop Document – ongoing |
Members’ Issues and Proposed Solutions/Action
Develop RHQ Agenda, Review RHQ Meeting notes and action items (Closing the Loop)
RHQ Attendees: Jim Armstrong, Brian Smith, Dianne Sanford, Jack Minard
Identify/Review action items for next meeting
|
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
|
Letter to professional organizations |
“professional reliance” a part of the problem? new definition of term may have effect on decisions |
Jim and Wayne |
Oct 31 |
|
All Committees to meet |
Touching bases and creating budgets and ensuring updates send budget items to Finance com |
All Committee Chairs |
Asap |
|
Presentations on existing processes Saturday mornings |
Details on procedures (i.e. RAR)“Professional reliance” |
Jack, Wayne and Jim |
Dec 1 |
|
Form group email and update process, look into the privacy rating of our googlechat account, |
If chat is in public domain drop SEHAB Chat |
Paul |
asap |
|
Continue to develop Closing the Loop |
Product representing RHQ actions items / results onto website |
Jack |
Ongoing |
|
PAR committee reviewing ATIP material |
PAR committee will reiew the ATIP material,process and report out |
PAR committee ZoAnn |
When material arrives |
|
PAR committee explore meeting option, invite list would include fed, prov and groups involved in the enhancement of steelhead |
explore meeting options |
PAR committee
|
On RHQ agenda |
1130
1200 Adjourn, Lunch and Process Travel Claims
Planning
A. Minutes from this meeting to be ratified by November 1, 2013
B. Date next meeting: March 8, 9, 10 (Vancouver)
C. Invitation to build agenda by –January 23, 2014
D. Draft agenda due on – Three weeks prior (February 13, 2014)
E. Determine Participants for Monday meeting at RHQ Oct 21, 2013
Next year’s meetings have been set to facilitate entries into our calendars;
March 8, 9 and 10 in Vancouver with RHQ meeting on March 11 at 9:00 AM
June 7, 8, and 9 in Vancouver with RHQ meeting on June 10 at 9:00 AM
October 18, 19, 20 and 21in Squilax (east of Salmon Arm) Looking to facilitate RHQ meeting into the weekend meeting for all our members to be a part of