FRIDAY May 30, 2014
1900 - 2100 Friday Night Forum
Adam Silverstein from DFO spoke on the Fisheries Protection Program
SATURDAY May 31, 2014
0845 Meet and Greet - get prepared
0900 - 1600 Reports, Workplans, DFO and Roundtables
Attending: Jack Minard, Leandre Vignault, Ian Bruce, ZoAnn Morten, Gord Wadley, Jan Lemon, Paul Cipywnyk, Eric Carlisle, Jim Armstrong, Elizabeth Hardy, Angela Kroning (Trial Alternate, Sunshine Coast)
Regrets: Lee Hesketh, Jim Shinkewski, Wayne Salewski, Dianne Sanford, Brian Smith
Invited Guests: Alice Cheung, Fisheries and Oceans Canada - Regional Manager Community Involvement Program
Tom Rutherford, Section Head, Resource Restoration and Stewardship and Community Involvement (acting)
Chantal Nessman, Community Advisor - Central West Coast of Vancouver Island, East to Nanaimo, South to Chemainus
0900 Chair – Welcome and Opening Remarks, Introduce Guests (5 mins)
Chair Jack Minard: Overriding sense of waiting. Waiting to understand the new act, new regulations. Thanks to Adam for presentation last night.
Guest Presentations:
0905 Tom Rutherford
Acknowledged meeting being held on Coast Salish territory. With DFO for 33 years. Priorities for south coast over next year:
1) Provide staff with tools and support to do their work
2) Establish stability in CIP program
Staffing - CA roles and responsibilities
Administrative stability. Create a CA pool. Job op poster will be out next week or following week, and it will run across the country both internal and external. Are expecting hundreds of applicants, and aim to be done by the end of the year. We are creating working framework for CAs, what it means to be a CA. There have been major changes in how we do things over the last few years, and CAs have been wrestling with admin stuff, so are looking to streamline admin as much as possible.
3) Resolve License and Tenure issues: need clarity around protocols for new project development. Issue of ongoing access - we’ve built things that need maintenance that we can’t even get to. Water licenses.
4) Continue south coast CEDP review. Ongoing process initiated in 2011. South Coast has approx. 60% of regional CEDP budget 10/18 projects are here. Some hatcheries are 30 years old.
General comments: SEP evaluation South Coast - every federal program is evaluated every five years. Evaluators were impressed at how British Columbians are crazy about salmon. It was interesting seeing the work we do through different eyes.
In relation to community groups and habitat, field work and advocacy work are both important. There are two ways to protect habitat: regulatory and stewardship. We need to play the long game and use outreach and education.
Local governance models - example of Cowichan roundtable – people sitting at the same table, developing relationships.
Volunteer Workshop May 2015 coming up in Port Alberni.
The days of peak government are gone and are not coming back.
0930 Chantal Nessman
Career has included stints in Restoration, Stock Assessment, and Habitat.
We have to rely on community partners for assessment
1000 Roundtables Part one (please submit roundtables in word as per template)
SEHAB representatives presented geographical reports. These reports will be posted to the SEHAB website.
1030 Break
1045 Roundtables Part two
SEHAB representatives presented geographical reports. These reports will be posted to the SEHAB website.
1200 Lunch
1330 DFO Report, Alice Cheung
ACTION Alice suggest new dates for RHQ meeting
Licensing
Expires June 30. Reissue July 1. Another year CAs holding the license. Looking for multi-year in the future.
Steelhead and cutthroat issues: Had conversations with province, put forth some options. Pushing for province to hold licenses and reach an arrangement.
Staffing: Share concerns around CAs. Benefits to having continuity. Relationships facilitating partnerships. Reality is that staffing processes right now are not conducive to getting long-term staffing.
SEP evaluation: A month ago evaluation directorate spent two weeks here. Evaluate SEP and evaluate Aquaculture Management Program. This is on a regularly scheduled five-year cycle. Programs are still relevant, worth the $$. All managers were interviewed. Site visits. Volunteers, FNs, NGOs, hatcheries. Evaluators should be following up with SEHAB and PSKF. Will be sending out questionnaires to all groups in the directory.
SEP and science: We can use such information. Looking at science angle for Workshop 2015. Need to raise awareness in Science as to value of community input. At some point engage SEHAB – how can we make this happen? Weave it into the workshop.
Approvals process: Streamlining. Internally increased interest in tightening things up. Travel. Expenditures, Budgets. Centralization. We’re trying to navigate the best we can.
Cohen: Letter re Cohen re lack of response. No news on response being quashed. Jack: we’re not getting things answered. Alice: As SEHAB and as citizens you can ask to elevate this.
October meeting: Intention for SEHAB to be there at same time as Ecosystems team. The plan is for regional managers to meet in Kamploops sometime in October. Hoping to get the minister to the Salute to Sockeye.
ACTION Bring high-level person from C&P to January meeting
1440 Break
1500 Board Q&A/Discussion
1530 Amalgamate Roundtable Topics and Prioritize for RHQ
1630 Adjourn
SUNDAY June 1, 2014
0900 - 1400 Business Meeting
900 Standing Committee Reports
Chair
Education
Finance
Better to have meeting in January
Can do 2 “out” meetings within budget
Some things are cheaper in smaller places
We still have vacancies on the board
Our budget remains the same at $33,000
Membership
Vacancies
Ian alternate Kai? Jack is membership chair
ACTION ALL vote on alternate
Acting CA in Campbell River?
Central Coast no member
ACTION Jim A and ZA suggestions for alternate for Paul
Jim A needs an alternate. No CA to approve.
ZA needs alternate
No rep from province
Leandre no alternate
Governance
Communications No report
Potential Facebook page/group
SEHAB Working Groups - Annual Work Planning
WSP Committee ACTION Ian to take on Southern Chinook Initiative Seat
PAR Committee – report sent in
PAR report - Been busy
Prepay for some lawyer time
We don’t know who is replacing Kaarina
Southern chinook initiative
Capacity and Core Funding
1030 Members’ Issues and Proposed Solutions/Action
Develop RHQ Agenda
Review RHQ Meeting notes and action items (Closing the Loop)
Decide on RHQ Attendees:
Jim A, Paul C, Zo Ann M, Brian S, Elizabeth H.
1130 Identify/Review action items for next meeting
1200 Adjourn, Lunch and Process Travel Claims
Planning
A. Minutes from this meeting to be ratified by June 30
B. Date next meeting: October 5, 6, 7
C. Invitation to build agenda by: September 5
D. Draft agenda due on: September 12
E. Determine Participants (SEHAB exec. PLUS area issue sponsors??) for Monday meeting at RHQ
Jim A, Zo Ann M, Elizabeth H., Brian S, Paul C.
Action items from May 2014 meeting
|
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
|
Setting up next RHQ meeting |
Arrange date by email |
Alice, Attendees |
Done |
|
Arrange for high-level rep from C&P to attend January SEHAB meeting (or 1st meeting in 2015) |
|
Alice |
Ongoing |
|
Find alternate for North Side Fraser River, Burnaby to Mission |
|
Paul |
Asap |
|
Find alternate for South side Fraser River to Abbotsford |
|
Jim A |
Asap |
|
Find alternate for Haida Gwaii |
|
Leandre |
Asap |
|
Jim A and Zo Ann to suggest potential alternates to Paul |
|
Jim A, Zo Ann |
Done |
|
As alternates are proposed, and letters and resumes are circulated, vote online |
|
All
|
Ongoing |
|
Lead on Southern Chinook |
Ian to take over |
Ian |
Ongoing |
|
Work on items to take to RHQ |
|
Jack, Paul |
Done |
|
Present outcomes from this meeting to RHQ when date determined |
|
Attendees |
Done |
|
Forward stories about lack of DFO presence on the ground to Jack |
|
All |
Ongoing |
|
Forward examples to Jack of no EC presence, or poor presence, on water pollution events that EC is supposed to handle for DFO |
|
All |
Ongoing |
Action items from March 8-9, 2014 meeting
|
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
|
write to province re steelhead licensing issue |
Federal vs provincial |
PAR committee |
|
|
letter to province re curriculum changes in environmental education |
|
Dianne S |
Done |
|
formulate response re Letter from Minister of Forests and Land re Cumulative Effects Framework |
|
Wayne |
??? |
|
Letters from SEHAB and responses to them to go on website |
|
Paul |
Ongoing |
|
Complete steps to make Dianne the PSF alternate |
|
Jim S |
Done? |
|
looking for new alternate with CA Maurice Coulter-Boisvert |
|
Paul |
Asap |
|
Update your contact and CA info with Greig |
|
All
|
Asap |
|
Please check your bios on the website and send Paul anything you want refreshed or added. Several reps do not have bios on website. |
|
All |
Asap |
Action items from October 18-20, 2013, meeting for reference
|
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
|
Letter to professional organizations |
“professional reliance” a part of the problem? new definition of term may have effect on decisions |
Jim and Wayne |
Oct 31 |
|
All Committees to meet |
Touching bases and creating budgets and ensuring updates send budget items to Finance com |
All Committee Chairs |
Asap |
|
Presentations on existing processes Saturday mornings |
Details on procedures (i.e. RAR)“Professional reliance” |
Jack, Wayne and Jim |
Dec 1 |
|
Form group email and update process, look into the privacy rating of our googlechat account, |
If chat is in public domain drop SEHAB Chat |
Paul |
asap |
|
Continue to develop Closing the Loop |
Product representing RHQ actions items / results onto website |
Jack |
Ongoing |
|
PAR committee reviewing ATIP material |
PAR committee will reiew the ATIP material, process and report out |
PAR committee ZoAnn |
When material arrives |
|
PAR committee explore meeting option, invite list would include fed, prov and groups involved in the enhancement of steelhead |
explore meeting options |
PAR committee
|
On RHQ agenda |