SEHAB - Minutes Jan. 17 & 18, 2015, North Vancouver, BC

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SALMON ENHANCEMENT AND HABITAT ADVISORY BOARD

MINUTES

Jan. 17 & 18, 2015

Pinnacle Hotel

138 Victory Ship Way, North Vancouver, BC V7L 0A7
(604) 986-7437 or book online http://pinnaclepierhotel.com/

FRIDAY Jan. 16, 2015

1900 - 2100 SEHAB Committee Meetings

SATURDAY Jan. 17, 2015

Attending: Jack Minard, Zo Ann Morten, Diane Ramage for Jim Shinkewski, Eric Carlisle, Paul Cipywnyk, Lee Hesketh, Gord Wadley, Leandre Vigneault, Dianne Sanford, Ian Bruce, Elizabeth Hardy, Charmaine Carr-Harris for Jan Lemon

Regrets: Jim Armstrong, Ron Meadley (alternate), Jim Shinkewski, Jan Lemon, Wayne Salewski.
Tracy Bond (alternate)

Guests: Adam Silverstein, Fisheries and Oceans Canada - Regional Manager Community
Involvement Program

Sandie Hollick-Kenyon, DFO Community Advisor, Burrard Inlet, Indian Arm,
Vancouver

0845 Meet and Greet - get prepared

0900 Chair opening remarks – Things get confusing. Who do you believe? Logging is causal to sediment loads? Managed forests perform better? Beach Wrack Harvesting done right is just fine but it should not be allowed because of its impact on forage fish? Mining has economic benefits that outweigh any environmental concerns, etc. I ask that this dilemma be kept in mind as we go forward to see if we can find a way to advise that takes these opposing views/science into account.

0905 Guest Presentation

Sandie Hollick-Kenyon

Sandie Hollick-Kenyon, DFO Community Advisor for Burrard Inlet, Indian Arm, Vancouver, presented on some of the activities in her areas. Topics included Belcarra crab research, Mossom Creek recovery of hatchery after fire, ISMPs, and the recent slide on the Seymour River and impact on fish passage

0955 Break

1030 Roundtables Part one and two

Reports from SEHAB board members for their geographical areas will be posted to the SEHAB website.

1200 Lunch

1330 DFO Report Adam Silverstein/ Board Q&A/Discussion

Topics included lots of funding becoming available for restoration in the region. Upcoming SEP Community Workshop in Port Alberni May 15-17. SEP Evaluation Report still underway. Focusing SEHAB and community efforts on things that can be changed.

1400 Break

1430 Board/Adam Q&A continued, Amalgamate Roundtable Topic and Prioritize for RHQ

1530 Adjourn

SUNDAY Jan. 18, 2015

0900 Standing Committee Reports

Chair
Finance
Membership
Governance
Communications

Reports to be posted to SEHAB website.

SEHAB Working Groups

Communications - for external stuff (standing Communication Committee is for internal work) Chair, Wayne, Jack, Paul, Lee
Ongoing Professional Reliance, DFO Notification Sytem, DFO/Provincial sysnergy
Pacific Aquaculture Regulations – Chair Zo-Ann, Dianne S, Dianne R,Brian, Elizabeth, Jim A Report from ZoAnn
Stock Assessment? Science? Data Collection? Define at this meeting and assign members

Much discussion see Working Group Review

1030 Break

1100 Review Working Groups

It was decided that there would be two working groups:

External Communications
PAR

It was agreed that amorphous “SA, Habitat, Science etc is the basis of the Board’s work and that it should not be broken into a committee but remain a Board function with all members bringing what they are able to the table

2015 Workplan not completed – see Action Items

Confirmed Working Groups that will continue into 2015. See above.

1210 Tech Tips – Paul

Short capacity-building presentation on effective use of email and digital document filing.

1230 Finalize roundtables and email to Paul

1300 Claims accepted and payment made for those who have submitted their Roundtable and receipts

1330 Adjourn

A. Minutes from this meeting to be ratified by Feb. 6, 2015

B. Date next meeting: May 16 - 18 attached to SEP Community Workshop 2015

C. Invitation to build agenda by: March 30

D. Draft agenda due on: April 29

E. Determine Participants (SEHAB exec. PLUS area issue sponsors) for RHQ

SEHAB attendees at DFP RHQ Jan. 19: Ron, Jack, Zo Ann, Ian, Lee, Paul

Action items January 2015

ITEM	DETAILS	SPONSOR	ACTION/DUE
Build 2015 Workplan	Goals and objectives for three working areas	Jack, ZoAnn, Wayne	April 1, 15
Beach Wrack Issue	Watch for UVIC report on harvest. Minister wants to meet with SEHAB on this issue?	?	Ongoing
SEHAB Achievements	Compile a list of things at which SEHAB efforts have resulted in positive outcomes. Use this to engage community.	All	ASAP
PAR Ask for meeting	Request DFO set up a meeting with our SEHAB PAR working group and community partners. Meet with those at department making the decisions and Provincial counterparts	PAR working group Zo Ann	Bring forward at RHQ meeting
WSP	Ask Elan Parke to ensure SEHAB is on the list when WSP group appears	Paul
SEHAB participation in planning framework	Request through Adam S	Jack
Coordinate with Science about data collection	Jeffrey	Ian

Action items October 2014

ITEM	DETAILS	SPONSOR	ACTION/DUE
Roundtables	Please Submit Roundtables In Word Files As Per The Template	ALL	ASAP
Habitat Concerns	Collate three to five examples of habitat issues or concerns. Provide photos and other documentation. Jack/Paul to ensure consistency of presentation	ALL Jack Paul	Send to Jack ASAP
Working with Science Branch	Feedback on how community volunteers can work with Science. Send ideas to Paul who will collate and send to Jeffrey	ALL	Send to Paul Paul collate and send to Jeffrey ASAP Streamkeepers is also working on this
Effective use of SEHAB mail lists, tech tips	Prepare short presentation on using SEHAB online tools, and other tech tips	Paul	Next SEHAB meeting
Minister to see a community facility Minister does this now via their own staff I think we may want to be aware of these so SEHAB member could attend?	If the opportunity arises, arrange for minister to tour a community volunteer facility	Adam	For next minister visit to BC, preferably corresponding to a SEHAB meeting
Link local projects/groups to Triage	Is it possible for Triage to be aware of local projects and groups when dealing with incident reports?	Adam	Will see what is possible. Report back to January meeting.
Notifications & monitoring	Request that requirement for notifications be reinstated for better monitoring	Leandre	Follow up
C & P at next SEHAB meeting	Arrange to have Bonnie’s counterpart from C&P at next SEHAB meeting. Regional Director Compliance and Protection.	Adam	Done not really was only at RHQ and “presentations” did not address the concerns of specific events as we required
External Communications Remembering our mandate	New group set up to ensure effective external communication	External Communication Group	Ongoing
Re-read NAVAIDS	Read NAVAIDS and ensure familiarity with roles, responsibilities, processes	ALL	Before Jan meeting
Volunteer Recognition	Are there suggestions for different ways of volunteer recognitions?	ALL	Send to Paul to collate before Jan meeting
UBC/Byrne Creek gravel cleaner project	Send out report on UBC Engineering students project on Byrne Creek to build a riffle cleaner for artificial spawning habitat	Paul	Done

Action items from May 2014 meeting

ITEM	DETAILS	SPONSOR	ACTION/DUE
Setting up next RHQ meeting	Arrange date by email	Adam, Attendees	Done
Arrange for high-level rep from C&P to attend January SEHAB meeting (or 1^st meeting in 2015)		Adam	Ongoing
Find alternate for North Side Fraser River, Burnaby to Mission		Paul	Underway
Find alternate for South side Fraser River to Abbotsford		Jim A	Done Ron Meadley
Find alternate for Haida Gwaii		Leandre	Asap Lynn?
Jim A and Zo Ann to suggest potential alternates to Paul		Jim A, Zo Ann	Done
As alternates are proposed, and letters and resumes are circulated, vote online		All	Ongoing
Lead on Southern Chinook	Ian to replace Zo Ann on this committee	Ian	Ongoing Get previous materials Get on contact list
Work on items to take to RHQ		Jack, Paul	Done
Present outcomes from this meeting to RHQ when date determined		Attendees	Done
Forward stories about lack of DFO presence on the ground to Jack		All	Ongoing
Forward examples to Jack of no EC presence, or poor presence, on water pollution events that EC is supposed to handle for DFO		All	Ongoing