SALMONID ENHANCEMENT AND HABITAT ADVISORY BOARD
Minutes
Feb. 19 - 21, 2016
Pinnacle Hotel
138 Victory Ship Way North Vancouver, BC V7L0B1
Phone: 1-800-291-9434
FRIDAY Feb. 19, 2016 Friday Night Forum:
Habitat and Ecosystem Restorations and Community Stewards
1830 Doors Open
1900 Dr. Ken Ashley – “The State of the Art of Ecological Restorations in BC”
1920 Leandre Vigneault – “Using LWD in a Remote Area: The Haida Gwaii Challenge”
1945 Jack Minard – “Integrated Stormwater Management Planning and the Local Restorations Opportunity”
1950 Jim Shinkewski – “Funding and Restoration Planning and Prioritization”
2005 Adam Silverstein – “The DFO Restoration Framework and What It Means to the SEP Volunteer Community”
2040 Panel Discussion/Q&A
2100 Adjourn
SATURDAY Feb. 20, 2016
Attending: Jack Minard, Zo Ann Morten, Jim Armstrong, Jim Shinkewski, Brian Smith, Eric Carlisle, Ian Bruce, Leandre Vigneault, Elizabeth Hardy, Paul Cipywnyk, Lee Hesketh, Cindy Verbeek, Tracy Bond, Angela Kroning, Jan Lemon
Regrets: Wayne Salewski, Dianne Sanford
Guest: Adam Silverstein Regional Manager, Community Involvement and Resource Restoration
Fisheries and Oceans Canada/Government of Canad
Sandie Hollick-Kenyon Community Advisor North Vancouver, Vancouver, Port Moody.
Tina Chestnut Acting Regional Stewardship Coordinator
0845 Meet and Greet - get prepared
0900 Chair Welcome and Opening Remarks
0910 Friday Night Forum (FNF) Debrief, (Impressions, Actions, Advice)
ACTION: Adam Silverstein to share Restoration Framework report digitally
ACTION: Paul Cipywnyk/Cindy Verbeek –– Look into more use of social media
ACTION: SEHAB Secretary Make a signup sheet for FNF, also have folks RSVP so we know numbers
ACTION: Have a short workshop on how to write funding applications. Don Lowen has presented this in the past for SEHAB.
ACTION: All SEHAB members––Brainstorm FNF ideas and send to Jack – fundraising, organizational development/succession planning, science & volunteers, sharing stories and what worked and what didn’t work.
0940 Roundtables
Please see SEHAB website to read original roundtables
1000 Break
1015 Roundtables Continued
Please see SEHAB website to read original Roundtables (http://sehab.org/)
1200 Lunch
1330 Brian Smith – Presentation on the Seymour Rock Slide
1350 DFO Roundtable Feedback
1400 DFO Report and Board discussion
1530 Break
1600 Board and DFO Q&A/Discussion
- Prioritize for RHQ and organize by responses wanted
Lack of Enforcement
Conservation and Protection – SEHAB members would like to talk face to face with policy, and day-to-day decision makers
ACTION: Invitation to C&P to come to meeting
Need better community relations with C&P
Volunteers feel they are not being backed up
ACTION: Ask for C&P workplan/job description. Intake of reporting process.
Volunteers
Aging
Succession
Lack of support
ACTION: Need more resources for SEP
Stewardship support program
Support broader community groups
Changes to habitat leave community groups less supported
ACTION: Get volunteers to write letters asking for support for SEP
LNG
Why do we continue to lose habitat?
Let’s protect what we have.
Citizens support protecting what we have
Why aren’t we doing zoning of critical areas
ACTION: Inform DFO of strong stewardship community opposition to Lelu site. Stewards do not oppose the project, they oppose the site.
- RHQ Agenda – Closing the Loop document
- Determine Participants for Monday meeting at RHQ
- Set meeting dates for 2016/17
1700 Adjourn
SUNDAY Feb. 21, 2016
0900 - 1200 Business Meeting
0900 Standing Committee Reports
- Chair – Jack
Closing the Loop is critical. Getting good feedback from dept
ACTION: Jack/Cindy work on new RT ranking system
- Finance – ZoAnn
Away trips have lower facility costs, higher travel costs
Many benefits
We are tracking to budget
Invoice went in December 1 but cheque has not arrived as yet
- Membership – Jack
- Governance – Jack
- Communications – Paul
- Southern Chinook – Ian
ACTION: Ian to put notes on SEHAB CHAT
Who is there for the fish
1000 Review Working Groups & 2016/17 Workplan
- PAR (ZoAnn)
Need to meet at national level.
ACTION: Zo Ann call PAR committee meeting in April
ACTION: Zo Ann find out who is coordinating communication
- Communication Working Group (Paul/Wayne)
Request meetings with Ministers both Prov. (MoE and FLNRO) and Federal Fisheries
Review current letters and discuss follow up. Reid re Notifications, SEHAB response to recent SEP Evaluation
What to write to minister
Tie in with mandate letter
Introduction and this is what we can do for you
Role of volunteers
Mandate letter
Priority to protect what we have
Direct link to the letter we wrote
ACTION: Leandre V, Jim S, Cindy V, Jack M––committee to get ball rolling
SEP evaluation letter
Rebecca Reid notifications letter
Letter is ready to go with our 2nd draft reiteration
ACTION: Leandre Vigneault––will review letter and send it out to board again
ACTION: Paul Cipywnyk––Review and send SEP evaluation letter
Direct link to letter
- Stock Assessment, WSP, Science, Data Collection (Leandre)
Community groups have to request something from Science
Volunteers would really appreciate knowing where/how data is going and being used
Digitizing historical data
ACTION: Leandre V––to contact Jeffrey and proceed with citizen science discussion
with interested members: Leandre, Zo Ann, Lee, Jim A, Cindy, Ian, Tracy
- Other Topics tabled at last meeting:
- Salish Sea Conference (Jim A)
- SEP cuts and itemized budget and the future (Zo Ann/Dianne/JimS)
We don’t want cuts of any kind
1045 Break
1100 Discuss RHQ meeting and develop Closing the Loop Document
ACTION: Jack M––every meeting we add the next third meeting date to allow for timing as to DFO involvement
12:45 Review receipt of Roundtables to process travel claims
Submit Roundtables and Travel Claims
1300 Adjourn and Lunch
Planning
A. Minutes from this meeting to be ratified by March 4, 2016
B. Date next meeting: 3, 4, 5, 6 [away]; Nov. 4, 5, 6/Nov. 11, 12, 13 [away]; Feb. 17,18,19/Feb. 24, 25, 26 [Lower Mainland]
C. Invitation to build agenda by: April 29
D. Draft agenda due on: May 9
E. Determine Participants (SEHAB exec. PLUS area issue sponsors) for Monday meeting at RHQ
– Away meeting needs to clarify RHQ meeting. June 10, 17 or 24?
Action items November 2015
|
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
|
Draft letter of response to SEHAB section of SEP Review |
Errors in review need to be pointed out. |
Paul Cipywnyk |
ASAP |
|
Prepare response to SEHAB section of SEP Review for RHQ |
Errors in review need to be pointed out. |
Paul Cipywnyk |
Done |
|
DFO Pacific Org Chart |
Including short descriptions of roles |
Jason Hwang |
ASAP |
|
Review Navaids |
Ensure that processes are clear & are being followed |
Coms Committee |
Report to next SEHAB meeting |
|
Review SEHAB/DFO Business Process |
Is SEHAB reporting in the most effective manner? |
Coms Committee, Jason Hwang, Tina Chestnut, Adam Silverstein |
Report to next SEHAB meeting |
|
Retrieve SEHAB funds from HSBC account |
~$440 inaccessible |
Jim Armstrong |
ASAP |
|
Inflation/Budget |
SEHAB budget has not increased for over ten years. Put this on next agenda. |
Chair/Sec to put on next agenda. Finance Committee to report. |
Report to next SEHAB meeting |
|
Update any missing member info |
New alternates |
Paul > Alan, Ian |
ASAP |
|
Committee Reports |
Reminder that all committees should write and distribute reports prior to each SEHAB meeting |
ALL |
Before every SEHAB meeting |
|
Draft letter of welcome to new DFO Minister |
Short letter of welcome, and introducing SEHAB, to new DFO minister |
Paul Cipywnyk |
Underway |
|
Confirm Feb. RHQ Mtg |
|
Jack |
Before Feb. mtg |
Action Items Feb. 2016
|
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
|
Share restoration report |
|
Adam S |
ASAP |
|
Can SEHAB use social media more effectively |
Can we promote SEHAB role through social media |
Paul C/Cindy V |
By next meeting |
|
FNF Signup Sheet |
Bring a signup sheet to FNF, also have folks RSVP |
Paul C |
Before next FNF |
|
Workshop on writing funding applications |
|
??? |
??? |
|
Brainstorm FNF topics |
Send to Jack M |
All |
Before next meeting |
|
Ask C&P to come to next SEHAB meeting |
|
Jack M |
In advance of next meeting |
|
Ask for C&P workplan, job descriptions |
|
Jack M |
In advance of next meeting |
|
More resources for SEP |
SEP needs more resources, not budget cuts |
|
? |
|
Letters supporting SEP |
Get volunteers to write letters to DFO asking that SEP be fully supported and funded |
All |
ASAP |
|
New RT ranking system |
Are there better ways to rank items from RTs? |
Cindy V/Jack M |
Bring to next meeting |
|
Southern Chinook |
Ian to share on SEHAB Chat – members to be conscious of what may be confidential |
Ian |
ASAP |
|
PAR Committee |
Call meeting |
Zo Ann |
? |
|
PAR Communication |
Who is coordinating? |
Zo Ann |
? |
|
Determining “story” for Minister as to SEHAB role, what we do, how can we tie in with mandate letter |
|
Leandre, Jim S, Cindy V, Jack M. |
ASAP |
|
Notification letter |
Leandre to review and send out for final comments. Send to Rebecca Reid |
Leandre |
ASAP |
|
SEP Review response letter |
Paul to review and send out for final comments. sign & send |
Paul, Jack |
ASAP |
|
Citizen Science |
Continue discussion on volunteer community tying in with DFO Science |
Leandre |
Ongoing |
|
Add date of next 3rd meeting at each meeting |
|
Jack |
Ongoing |
|
LNG – Lelu |
Inform DFO of strong stewardship community opposition to this site |
|
RHQ Meeting |