Membership Report

November 2, 2012

Tenure Renewal

NAVAIDS guidelines requires the following members’ tenures to be renewed, via either a Community Advisor or the province-wide organization that the member represents:

A Due January 2013, Brian Smith for Vancouver (Sandie Hollick-Kenyon)

B Due May 2013, Jack Minard/Faye Smith for Central Vancouver Island (Dave Davies)

C Due May 2013, ZoAnn Morten/Dianne Ramage for Pacific Streamkeepers Federation (Province-wide organization)

D Due May 2013, Eric Carlisle/Barry Thornton for BC Steelhead Society (Province-wide organization)

Nomination of New Members

• South Vancouver Island/Gulf Islands - Community Advisor Erica Blake has nominated Ian Bruce to represent SVI/Gulf Islands volunteers, beginning with the winter 2013 meeting. I have circulated Ian’s resume and letter of interest to the membership.
• West Vancouver/Howe Sound – Elizabeth Hardy is attending this meeting as an observer interested in joining the Board.
• Sunshine Coast/Powell River - Dianne Sanford has been ratified as the representative (Consensus email vote). All voting members received appropriate documents for review. Incoming CA Grant McBain has submitted written support of retired CA Cindy Harlow’s June/12 appointment.

Executive Election November Meeting

Mandate for the current executive expires at this (November) meeting. With your permission, as the outgoing Past Chair, I will accept nominations or self-nominations for the positions of Chair, Vice Chair, Treasurer and Secretary, up until the election begins.

Please ensure that your nominee has agreed to stand for election. FYI, the top four candidates re number of votes confer with the Board on who will assume each position, within two weeks of the election. (Top five if encumbent Chair stands for re-election)

Updates

• As of November/12 meeting, I resign as Membership Chair.
• Greig Houlden and Jan Lemon remain as Committee members.

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Membership Report

November 5, 2011

Tenure Renewal

NAVAIDS stipulates that the Membership Chair stagger tenures so that no more than 25% of memberships expire in a given year. Because of the number of expired memberships, SEHAB requested that half the affected members complete the renewal process for the May 2010 meeting, and the other half for the winter 2011 meeting. This task is complete for existing representation.

NAVAIDS guidelines will require the following members to request a renewal of tenure from either a Community Advisor or the province-wide organization which member represents, prior to these meetings:

A Jim Shinkewski/Terry Tebb, Winter 2012

B Lee Hesketh/Joanne Nicklas, Winter 2012

Nomination of New Members

Rob Bell-Irving (West Vancouver/Howe Sound) has nominated John Barker as his representative, and Mike von Zuben as alternate. The Board has received supporting documents and we should proceed at this meeting with a decision whether or not to ratify this appointment.

Normally, once the nominee has been ratified, the new member and CA/provincial organization decide on an alternate.

Updates

• Brian Smith and Sandie HK should choose an alternate for this area.
• Six of seventeen CA areas remain without representation.
• Currently, only 1.5 CA’s are acting in their positions.

SEHAB Working Groups 2011 2012

Aquaculture

ZoAnn, Don, Brian, DFO

                Vision

                Goals

Objectives

Budget

WSP

Leandre, George, Paul, Lee, Eric, Dianne, Alice

Canada’s Policy for Conservation of Wild Pacific Salmon: Relevant Quotes:

"The goal of the Wild Salmon Policy is to restore and maintain healthy and diverse salmon populations and their habitats for the benefit and enjoyment of the people of Canada in perpetuity."

"This policy goal will be advanced by safeguarding the genetic diversity of wild salmon populations, maintaining habitat and ecosystem integrity, and managing fisheries for sustainable benefits."

"Conservation of wild salmon and their habitat is the highest priority for resource management decision-making."

"Resource management processes and decisions will honour Canada’s obligations to First Nations."

"Implementation of this policy will involve an open and inclusive process aimed at making decisions about salmon stewardship that consider social, economic, and biological consequences. People throughout British Columbia and the Yukon will contribute to decisions that reflect society’s values for wild salmon."

The prominence of words and concepts such as "in perpetuity", "safeguarding genetic diversity", "conservation of wild salmon and their habitat is the highest priority...", "open and inclusive process", "people throughout BC and Yukon will contribute to decisions..." resonate with SEHAB and our membership.

Our Group’s draft:

Vision                    That the WSP is used as a lens to make decisions by all levels of government and the public

                Goals                     To inform the volunteer community and public of the value and purpose of WSP

Objectives          facilitate the SEP community participation in the 5 year review of the implementation of the WSP

Promote the use of data sharing between and amount stewards, government and pubic

Reinvigorate the use and promotion of the PSkF modules and methodologies

Work with DFO to identify what the volunteer public can assist with the implementation of the WSP

Activities              WSP Review

                                Data entry tool

                                DFO use agreement

                                Pilot KT between groups

                                PSkF app

                                                Tool to include stock assessment info

Tool to be able to aid in assessment of cumulative effects including fish kills, habitat destruction, changes in hydrograph, and successes such as fish returns, rain gardens, innovations     

Budget: conference call line only

Core Funding/Capacity Working Group

Whereas the SEHAB Roundtable analysis as of November 6, 2011 identified Fundraising, a lack of core funding for groups and capacity issues in dealing with some funding opportunities as one of three major challenges in the Enhancement and Stewardship community a Core Funding/Capacity Working Group has been formed.

Chaired by Jack Minard the Working Group includes: Jim Shinkewski, Greig Houlden, John Barker and Wayne Salewski. The Group met during the work planning session of the SEHAB meeting November 05, 2011 and have formulated an introductory work plan for discussion and input.

Vision

• Obtain sustainable core funding for SEHAB constituency organization’s activities to ensure continuity of wild salmon stocks

Goal

1. 1.Provide enhancement and stewardship organizations working on salmonid issues within the province with information relating to fund-raising opportunities that can help them address funding shortages in the short-term.
2. 2.To build upon this information sharing to identify gaps in capacity and research methods to address these capacity gaps
3. 3.To explore methods of providing core funding to working groups with established history (track records)

Objectives

• Compile list of funding opportunities and organizations that are known now and post on website
• Provide information via website and email about fund-raising workshops and on line versions
• Provide a feedback loop for organizations that engage in funding proposals (SEHAB website) to share learning and outcomes
• Document Models of patron funding that have worked in other areas of BC and provide information via email and on line
  • Develop a brochure for distribution to Guides, Lodges “How you can help restore fish stocks – assist local stewards and enhancement not for profit groups”
  • Develop with groups involved a “how to” create Voluntary “Opt Out” 1% consumer tax on items that would be given to support SEP activities locally
  • Provide information on communities and regions that have instituted an Ecological tax on land (small rate over large region e.g. Regional Districts)
  • Write and provide template letters linking watershed improvement/protection to other mandates (e.g. Carbon Neutrality, Riparian protection and restoration as wildlife corridors)
  • Determine capacity gaps over time and share with CA’s. Encourage CA’s to assist, research and provide information on Capacity Building with the Core Funding/Capacity Working Group and SEHAB
  • Provide information on trading carbon credits as a source of funding
  • Provide information on leveraging funding (taking small funding amounts and making additional applications)
  • Information on Partnering and partnership building
  • Explore options for applying fines for violations of Fisheries or other Acts

Budget – Minimum 4 Teleconferences over 12 months = Appox. $400.00

WORKPLAN

Issues that were not assigned a committee

Liability, Collaboration/Partnerships with other levels of government, recreational fishing accountability, FN fishing monitoring, harvest management, enforcement, education, capacity within DFo and or community, cooperation between government levels, conservation of stocks.

• Steelhead
  Living WaterSmart
  Sport Fishing Ethics
  Membership
  Invite one youth to each meeting at the expense of the inviter.

·Encourage participation in broad range of committees

·Priority in this area to protect semi-pristine systems through public awareness

·After school programs for Adults, Summer Programs

·Support Succession Planning

·Pink Strays

·Mill Creek – Budgets, Stock Assessment, Goldstream

·Community developing more long-term perspective – land use planning

·Participants need training in how to participate

·Aging boards and lack of recruitment

·Budget cuts 2011/2012

·Sehab would like to review area based management model – Aleria will put forward request

·Jack, Diane, Brian, Jim and Don will have conference call (meeting) with Karina in Vancouver in the week of October 16th.

Insurance issues around traveling to Fisheries stuff.

WSP Committee

The WSP policy is moving into establishing benchmarks. The habitat indicators are still being worked on but there is enough to begin the process of establishing the red, amber, green benchmarks that will determine what effort is put into a certain CU.

Please go to: http://www.pac.dfo-mpo.gc.ca/fm-gp/species-especes/salmon-saumon/wsp-pss/docs/update-oct08-miseajour-eng.htm

November 10, 2009

Steelhead Committee

A steelhead plan for BC has been initiated by Living Rivers and is composed of the following;

1. Improved stock assessment

2. Public support

3. Reduced interceptions

4. Proactive protection and restoration of key steelhead habitats.

5. Building partnerships to raise resources

6. Conservation fish culture

7. Additional enhanced production

8. Angling education & promotion

9. Science in marine ecosystems

10. Independent scientific evaluation of steelhead fish culture in B.C.

By all accounts steelhead in the Province are in decline and it will take much effort and resources to improve the situation.

February, 2008
Steelhead Committee Report                                                                                          
In the late 1970s (Chair Eric Carlisle was not sure of the year), the provincial and federal governments signed an agreement re steelhead production at DFO hatcheries.  Under this agreement, steelhead smolts would be raised at DFO hatcheries under provincial direction, and DFO would pay for this program.  This steelhead production would be compensation for steelhead intercepted and harvested in commercial salmon fisheries.  At this time and for many years afterward, the commercial fishermen were able to retain steelhead caught in their nets. 
However, for several years commercial fishermen have been required to release any steelhead they catch and have also been required to carry live boxes to assist in the release of steelhead.  Therefore, a case could be made for DFO not paying for hatchery steelhead production—harvest is not allowed.  But Carlisle stressed that there is a significant mortality when commercial fishermen release steelhead from gillnets or from purse seines, so a case can be made for the agreement signed about 30 years ago to continue. 
At the October SEHAB meeting (which Carlisle was unable to attend), members decided to investigate steelhead production costs at DFO facilities.  When he was informed of this project by Jack Minard, Carlisle contacted Reid Schrul, Manager of Capilano Hatchery.  Schrul told Carlisle that DFO had assembled all the hatchery steelhead production numbers several years ago.   DFO staff in Ottawa had been making noises about cutting costs by ceasing production of steelhead, but DFO personnel on the west coast had said that they were in the business of getting fish back to the rivers and that the steelhead production should continue.  On Carlisle’s behalf, Schrul asked his superiors if Carlisle could be given the steelhead production numbers document, but they did not respond to this request.  Therefore, Carlisle had to do it the hard way-contact the various hatchery managers and  ask for the information.
Capilano Hatchery:  Manager Reid Schrul said the target is 20,000 steelhead smolts a year and the cost is $25,000, or about $1.25 a smolt.  With the 2003 brood year, Capilano Hatchery changed from a two year program to a one year program. 
Seymour Hatchery (a CEDP facility):  Manager Brian Smith (a former SEHAB member) reported that a one-year program for the average 30,000 steelhead produced a year costs $31,453.34.  With in-kind contributions (volunteer time, donations of DFO truck time, etc.) added, however, the cost would be $61,053.34.  A two year program (which Seymour Hatchery recently discontinued) used to cost $47,348.05 or, with in-kind contributions, $78,948.06. 
Smith had worked out his costs for the DFO steelhead cost report to the penny.  The DFO bean counters look upon in-kind work as a cost, not a benefit, hence the higher cost figures if in-kind contributions are included.
Chehalis Hatchery:  Manager Larry Kahl said his targets are 40,000 WSH smolts, 25,000 SSH smolts and 25,000 searun cutthroat trout smolts, and the total cost at full production would be about $35,000.
Inch Creek Hatchery:  Manager Stu Barnetson reported that his facility produces 20,000 WSH smolts for release into Stave River and the cost is $20,000, or $1.00 a smolt.
Chilliwack Hatchery:  Manager Bob Stanton said his steelhead program is the most expensive program at the hatchery on a per-smolt basis and the steelhead program accounts for 25% of the total hatchery biomass produced.  The steelhead are raised in river water for the first 6 months, then in 11 degrees Celsius well water for three months, then in a mixture of river and well water for the final three months prior to release.  The largest production well costs $4,000 a month in electricity to operate.  Fuel for a backup diesel generator (used in case of power failure) adds to the cost.  Fish food for steelhead accounts for about 25% of the hatchery’s total fish food budget or 10% of the annual operating budget.  Once overhead cost, staff salaries, etc. are included, the cost per smolt is one dollar plus.  Over the last 7 years, Chilliwack Hatchery has released in excess of 110,000 steelhead smolts except for 2005 (109,123) and 2006 (95,259).  The highest release occurred in 2003—134,701.  Stanton pointed out that the variability in steelhead releases results from the different numbers of wild adult steelhead captured for use as brood stock each year, adult steelhead holding survival, and incubation and rearing survivals. 
Jack Minard said he has available similar information from Vancouver Island Hatcheries and, if all the steelhead production costs are added together, the total is about $500,000.  Ev Person mentioned the steelhead costs at Kitimat Hatchery.  Several SEHAB members commented on the value of the steelhead programs at the various hatcheries and expressed the hope that the federal and provincial governments would continue to live up to the agreement signed in the early days of the Salmonid Enhancement Program.

In June spreadsheet I have changed the font to red where I added in the cheques that weren't recorded prior and removed web payment as this was in previous years reporting just Lorraine hadn't gotten the cheque out.
Please add your recollections to this for report to board. Take care ZoAnn

Finance Committee met Oct 19th 2009 1:30 to 5:00

We went over the expenses and spread sheets for this year.
Discussed records that we now have

Action: Dave will contact HSBC to get the statements from months we are missing and  copies of 12 cheques
Action: ZoAnn will get our invoice and reporting in to DFO

Average meeting costs are $8591.90 if all in attendance

Committees and administration budget
2700.00 administration,
1000.00 communications
1000.00 telephone
500.00 office
1000.00 workshop/training
6200.00

The finance committee recommends the following

February meetings to be held in Vancouver area (Holiday Inn has been working out well) budget $ 8600.00
June meetings to be held in Vancouver area (Holiday Inn has been working out well) budget $ 8600.00
October meeting - to be an out trip to meet community stewardship groups budget $9600.00(and any savings from non spent budget items)

Committee / admin budgets will be reviewed again at end of year $6200.00
total is $33,000.00

This year we have had additional expense of meeting with Minister $2970.26 - but we have saved on administration fees. With added pressures to our expenses of our Monday meetings at RHQ we will need to prepare and stick to budgets and plan expenditures carefully.
We would like to see the Monday meetings preplanned to ensure that all members get a chance to attend at a point during the year and preplan so we can be sure of budget. We suggest that this February meeting (whether it be Jan or March) be held in Vancouver and start back on our out trips in October when travel is easier.

This year is focused on Communications between SEHAB and Volunteers as such we have concentrated on the following activities.

1. Website Update: Currently $200.00 appx. Another $500 to complete

2. Website Maintenance: Appx. 62.50 after each meeting ($200 for the year) And $ 50/month for updates (600/year)

3. Bookmarks to hand out to community with SEHAB website on it: 500 for $130+

4. Communications Visual showing the communication flow between volunteers, SEHAB representatives, D.F.O and other agencies. This will be placed on our website for use of all members and to clarify our role with volunteers.

5. Speaker and Member Recognition: Have one pen and 10 memory sticks left (This comes out of communications budget)

6. Committee Time: One face to face at last meeting and two phone meeting, email discussions

Continuing work on the following:

• Primers for website (could pay someone to do some of these) Issues: For

• Completion of List of Accomplishments for website (continual updating)

• Distribution of website to volunteers and other organization (official launch)

• Articles for Steam Talk (September 30 and March 31)

• Update information for Community Involvement Directory

 MEMBERSHIP PACKAGE

Update - November 2008

• Administrative Information

• Policy and Protocol

• Membership List

• Committee Membership

Note - This annual update supersedes neither SEHAB’s NAVAIDS governance document nor its terms of reference with Fisheries and Oceans Canada.

Administrative Information

Estimated Time Requirement for Board Member

Attendance at Board meetings - 3 X 2.5 days (travel, Friday night meeting, full day Saturday, half day Sunday and return travel) = 7.5 days

Participation in at least one committee - 12 days (about one full day equivalent per month) = 12 days

Estimated time commitment = 20 days per annum

Information for Conference Calls

Conference calls

Dial 1-877-385-4099 (604-899-2339 for Greater Vancouver residents)

Participants’ code 9113834#

Remember to have your facilitator call in to activate the line

Message Board - URL for private SEHAB members only message board is http://disc.yourwebapps.com/Indices/235254.html. Scroll to the bottom of the page where it says Click here to receive daily updates. and sign up. Please post relevant information for members here.

Policy and Protocol

Agendas

Four weeks prior to next meeting, the Secretariat:

Re-formats minutes of last meeting, adding identified action and agenda items,

Distributes as draft agenda to all on listserve, and

Invites submissions over next two weeks.

Upon receipt of the draft agenda and prior to 2 weeks before the next meeting, the Board member determines accuracy and completeness, and forwards edits to the Secretariat and Secretary only. (Not listserve)

Before two weeks prior to next meeting, Secretariat forwards draft agenda with submissions to Secretary for feedback on meeting structure and flow. (Not on content)

Two weeks prior to next meeting, Secretary forwards agenda with revisions as above, to Secretariat for distribution to all on listserve. Cover note requests that all members check action items and presentations to ensure that they are prepared for meeting.

Minutes

During meeting, Secretariat records motions, decisions and actions only.

(First reading) Following the meeting, and as soon as possible,

Secretariat re-formats agenda, adds motions/decisions/actions, and distributes as draft minutes only to those who attended meeting.

Attending members submit changes re draft minutes to Secretariat, Secretary and Chair. (Not listserve)

(Second reading) Prior to three weeks following the meeting,

Secretariat edits minutes accordingly, and forwards edited version to attending members with a deadline for feedback. (Edits to be highlighted for ease of review)

Attending members submit changes re draft minutes to Secretariat, Secretary and Chair.

Prior to four weeks following the meeting, Secretariat forwards draft minutes to Secretary for proofing.

Once proofing process is complete, and no later than four weeks following the meeting, Secretariat distributes ratified minutes to listserve, designated DFO recipients, and to website manager.

Roundtable Submissions

Four weeks prior to next meeting, Secretariat invites Board members to forward roundtable submissions to Secretariat only.

All members will submit a report for their community or organization in 12 point Arial font. The report clearly addresses issues within SEHAB’s terms of reference, includes impacts on salmon and salmon habitat, and concludes, if possible, with recommendations for resolution.

Secretariat will accept a roundtable submission for posting if it is received electronically, and within one week following meeting.

Prior to four weeks following the meeting, Secretariat assembles and formats, then - with meeting minutes - distributes roundtable submissions to listserve, designated DFO recipients, and to website manager (This email address is being protected from spambots. You need JavaScript enabled to view it.).

Roundtable Format

Date

Area

Representative

Challenges/Issues and Opportunities/Successes of the Volunteer Aquatic Stewards

Management (Fisheries Management)

Enforcement (Conservation and Protection)

Habitat - Freshwater (Oceans, Habitat and Enhancement)

Habitat - Oceans, Estuaries and Marine (Oceans, Habitat and Enhancement)

Salmon Enhancement (Oceans, Habitat and Enhancement)

Science, Canadian Hydrographic Service (Science and Research)

Stewardship & Community Involvement (Stewardship & Community)

Consultations: Acts, Regulations, Policy, Program Development and Implementation, Capacity, and Partnerships (Consultations)

Treaty & Aboriginal Programs (Treaty & Aboriginal Programs)

Safe and Accessible Waters (Canadian Coast Guard, Navigable Waters,Small Craft Harbours)

Yearly Template for SEHAB Board Meetings

Note – Verbal Departmental and Committee reports plus electronically submitted roundtable and Committee reports are due at every Board meeting.

February

Saturday AM

Departmental/Committee reports

Final annual project reports

Annual roundtable per an agreed format (see Membership Update)

Workshop - Choose this year’s projects from roundtable info.

Saturday PM – Workshop – Design projects including required resources, timeline, goals.

Sunday AM – Business agenda

Sunday PM – Committee meetings

June

Saturday AM

Departmental/Committee reports

Guest speakers/special presentations

Saturday PM – Project reports

Sunday AM – Business agenda

Sunday PM – Committee meetings

September

Saturday AM

Departmental/Committee reports

Guest speakers/special presentations

Saturday PM – Project reports

Sunday AM – Business agenda

Sunday PM – Committee meetings

Committees

Executive

Don Lowen, Chair

Lynne Broekhuizen, Past Chair

Jack Minard, Vice Chair

Dave Smith, Treasurer

Tracy Bond, Secretary

Communication – Tracy Bond, Zo Ann Morten, Jack Minard, Dianne Ramage, Joanne Day

Finance - Dave Smith, Zo Ann Morten, Jeff Jung

Membership – Lynne Broekhuizen, Jack Minard, Eric Carlisle

Ad hoc Committees – Jack Minard

Governance - Don Lowen, George Farrell, Dianne Ramage, Jeff Jung

Education - Don Lowen, Jack Minard, Mark Johnson, Theresa Southam

Steelhead - Eric Carlisle, Ev Person, Jack Minard

Wild Salmon Policy - George Farrell, Jack Minard, Don Lowen, ZoAnn Morten

Salmon Stock Assessment Working Group - George Farrell, Jack Minard, Leandre Vigneault, ZoAnn Morten, Don Lowen, Lynne Broekhuizen, Jan Lemon, Ev Person, Gord Wadley

Membership Roster (November 2008)

November 7, 2009

It can be difficult to find perspective living in British Columbia, a province recognized internationally for its natural beauty and its continued assault of Nature.

As a commodity, the Pacific Salmonid is critical to the existence of core industries in the Pacific Region; as a life form, it is integral to the life and livelihood of all coastal indigenous communities; as a life form, its importance in this complex interconnectedness we call an ecosystem, is beyond measure. (A well-known salmon researcher, in this room, once declared that “Salmon aren’t a keystone species; they’re much more important than that.”)

Concurrently, government may yet grant mining concessions for trivial sums to speculators, with less history in Canada than my dog, so that they can extract resources from, and lay waste to, the sacred headwaters, Canada’s Serengeti, where, in a long day’s walk, you could drink from the headwaters of the Skeena, Nass and Stikine Rivers to quench your thirst.

Quoting Wade Davis, Canada’s current Massey lecturer: “The cost of destroying a natural asset, or its inherent worth if left intact, has no metric in the economic calculations that support the industrialization of the wild.” Stewards witness this set of values every day, in the form of a thousand tiny cuts.

Fisheries and Oceans Canada defines stewardship as “an ethic that embodies cooperative planning and management of environmental resources with organizations, communities and others to actively engage in the prevention of loss of habitat and facilitate its recovery in the interest of long-term sustainability.”

SEHAB has gained ground in its ability to represent and advocate for the parties referred to above - volunteer stewards - especially those who participate in the Department’s Community Involvement Program. This increased capacity, and with it recognition from other organizations and government, stems from the Board’s ability to effect a coherent strategy of advocacy, from information-gathering through prioritizing to bringing truth to power.

At the same time, it is a sobering thought to recently learn that at least one community involvement project is paying the bills by selling salmon eggs to other NGO’s, and that Area and Regional Managers are now directly involved in the choice of projects that Community Advisors support.

I look forward to a year of less ephemeral and more tangible progress toward the conservation and protection of wild salmon populations and habitat, and a demonstration from DFO Managers that they recognize the intrinsic value of life forms like the Pacific Salmon, especially if they plan to continue the orchestration of the Community Involvement Program.

Members of the SEHAB Steelhead working group are members who actively work within the salmon and steelhead community. They have strong links to federal, provincial and community members who are actively working to support the steelhead life cycle.

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Members of the SEHAB Stock Assessment working group understand the importance of knowing how many salmon are returning to our waterways as a foundation of a variety of policy decisions.

Members of the SEHAB Wild Salmon Policy working group were brought together for their shared understanding and knowledge of the worth of our salmon populations and habitat needs. This working group takes part in consultations with department as well as keeping abreast of progress on the implementation of this important Federal fisheries document / policy.

Read more: Wild Salmon Policy Working Group

Members of the SEHAB finance committee with assistance of admin support have the task of ensuring we are accountable for public funds. Our board members strive to 'do more with less'. We are able to budget to accomplish our work plans including capturing community input through geographically broad representation.

Read more: Finance Committee

Members of the SEHAB communications team bring with them the asset of their networking capabilities, the ability to take complex information and volume of information and issues and compile it in an easy to understand and find format.

May 2006

Communications Committee Feb to March, 2006
Brian Smith, Jack Minard, Dianne Ramage, ZoAnn Morten (chair)


Communications produced advertising pamphlets for our forums, Groundwater and Coho. Board members used their contact listings for their areas to get the word out. We have many more members of the board who have completed the task of setting up group email communications listings or ways to get a hold of their community. We put ads in the local papers (under there free boards) and used additional community list serves to spread the word.

Speaking of ads: Unique opportunity to get an ad into the paper in Prince George area. Group was producing an insert on Earth day and the types of activities that people could do to prevent harm. They wanted to ensure that the advertisers on the same page were earth friendly, thus our chance to place an ad. The costs were picked up by the local CA. This was done with a very tight turn around time. Good to know the CA’s well and that they know us and think of us when such opportunities arise. (put link to tina ads here)

Conference line: This has been a great tool for communications, regular committee and consultation committees have been able to use this to get work done without travel costs. To ensure the best use of the line and that we track to budget we need those who call a conference to let me know the date and length of the call. As well I think it helps George if you cc him and point out a couple of highlights from the call.

Name badges: We didn’t get to spend our budget so no name badges were made, but we really wanted to have people at our forums be able to identify the SEHAB members. Brain and I spoke, came up with the idea, and I made the name tags out of odds and sods, of name tag holders that were at the PSkF office. These will work just fine I think.

Web site: Updates include our minutes from previous meeting with the round tables as a link, this has allowed for a clean page that is easy to read and to get just the info you are most interested in. We were looking to do a message board, but again, no funds. Power points form our last forum are on the site and I asked Bert if we could post his as well. (taking it for granted that the others would be okay, * look to Jack and Sandie for a nod :>) New photos from the forum will be added, both Don and I were clicking. I’ll need head shots of new board members and would like to do retakes for those of us that have lost weight.

Pens: Arrived the day after our last meeting so were available last night for thank you’s. These go pretty quick when 5 speakers. I bought them off the internet last time as I couldn’t find anything in the stores. Please all keep your eyes open for ~ 10.00 pens with additional function (stylus / laser pointer etc)

Display board: Dave Smith has taken it to two events, after this meeting it will need updating so please take a closer look and give your ideas. Next event for display is at UBB 11 June 17, 2006.
line and that we track to budget we need those who call a conference to let me know the date and length of the call. As well I think it helps George if you cc him and point out a couple of highlights from the call.

February 2005

Communications between Meetings

Idea: Communications between the SEHAB rep and their area groups. We will suggest to the board, that each rep compile a group email list for their region, so that SEHAB can hear from community and community can hear from SEHAB. After each meeting a SEHAB statement to be put together, sent to
our SEHAB reps and then the rep will send it to the broader community.
Draft copy of the CID directory can be used as starting point. Plus a listing of others such as DFO sand Prov staff.

Action: to be brought to full board meeting, as to who and how. Communications committee
will assist the members in setting up an email account ie: From - Brian
Smith Your SEHAB Representative.

SEHAB meeting outcome action: Netiquette will be on agenda for October meeting

Idea: Communications (and other committees) how are their tasks
determined, do they have the ability to say they don't want to do a task
that comes forward from the board? Determination of administers role and
volunteer committee roles.

Action: Bring idea to full board, of having a chance to discuss action
items that your committee is tasked with within 1 month of the full
meeting (so at first committee meeting) and determine who will do the task
or if the task is beyond the capacity of the members

SEHAB meeting outcome action: Each action item tasked at meetings will have a date attached, if item not completed by this date, then see if another can take it on.

Update on year-end purchases; Purchases included a tabletop display, a conference type phone, flip chart paper / pens etc.

Conference line - set up protocol for all SEHAB committee's to use. Talked of anticipating a need of $1,000.00 to be in Communications budget (column only not transfer of funds) this would allow for committee conference calls, Chair of committee to let Communications know when they are
arranging a conference call, plan on 1/2 hour meetings, if they go over this time alottment, they are to send a note to this effect to communications.

Action: Send contact info to each of the committee chairs, has already been sent to executive. so in effect I think that covers the chairs along with ZoAnn
SEHAB meeting outcome action: Attached is one pager to SEHAB members as to how to dial in.

Display for workshop -Action - each member of the communications committee was to review the
SEHAB.org website and let ZoAnn know what they thought should be pulled from this to go on the display. ZoAnn got copies made and mounted. As well our WSP info and Steelhead communications, were  printed and put into binders Brian got Steelhead info together. TOR and Governance papers are available for display as well. Need to include web address on display.

Telephone inquiries: Who is calling SEHAB and how can we know when traffic
/ demand for info increases?

Action: Ask Lorraine and board reps to track (write down) each call to
SEHAB for April and May and then for June / July to see if demand increases after Workshop 2005. Then track till we start doing the after meeting news releases to the groups and see if demand goes up again and
the types of requests we get.
SEHAB meeting outcome action: Lorraine reported having two calls to SEHAB line, SEHAB email list was spam.