SALMON ENHANCEMENT AND HABITAT ADVISORY BOARD
Minutes
January 22-25, 2010
Holiday Inn, 700 Old Lillooet Road, North Vancouver
SATURDAY
I Attending
A Members attending – Jack Minard, Terry Tebb, Dave Smith, Tracy Bond, Leandre Vigneault, Brian Smith, Dianne Ramage, Gord Wadley, Jan Lemon, Lee Hesketh, Jim Shinkewski (Sunday only), ZoAnn Morten, Eric Carlisle, Don Lowen.
B Members not attending –
C Regrets – Ev Person, Paddy Hirshfield, Jeff Jung, Joanne Day
II Winter Workshop
A 0830 – 0900 Review Saturday workshop agenda, brainstorm (Chair)
B 0900 – 1015 Roundtables, Round One Link to member roundtable reports
C 1030 - 1115 Roundtables, Round Two Link to member roundtable reports
D 1115 – 1200 Review input, set up afternoon
E 1300 – 1400 Brainstorm on solutions/strategies. Decision to organize issues per “Risk Profile”, from Evaluation of the Salmonid Enhancement Program, Project Number 6B105, September 22/09, part 2.2.
F 1400 – 1630 Outputs:
1 Confirm 2010 Permanent Committees and Chairs to Nov/10
(a) Executive – Don Lowen
(b) Communication – Tracy Bond
(c) Finance – Dave Smith
(d) Membership – Don Lowen
(e) Governance – Jack Minard
2 Confirm 2010 Ad Hoc Committees and Chairs
(a) Community Involvement Review/Education – Jim Shinkewski
(b) Steelhead, Bass and Trout - Eric Carlisle (Primer)
(c) Wild Salmon Policy – Jack Minard
(d) Salmon Stock Assessment Working Group - Leandre Vigneault
(e) Habitat Protection/RAR/EPMP – Jack Minard (Primer)
(f) Living Water Smart – Terry Tebb (Primer)
(g) Sport Fishing Ethics and Accreditation – Eric Carlisle (Primer)
3 Regional issues – Link to member roundtable reports
4 Summary of Regional Issues – Link to “SEHAB Roundtable Summary January 2010”
5 Core Issues
(a) Lack of leadership (Municipalities, MOE, DFO)
(b) Lack of stability - DFO
(c) Salmon not a priority to DFO in Ottawa
(d) Lack of political will to enforce Fisheries Act
(e) Lack of DFO accountability to public
(f) Dollars given to a willing community partner now being removed—volunteers unwilling to take on jobs without financial support/DFO consultation
(g) EC/DFO inter-agency communication
6 Symptoms
(a) Funding
(b) Volunteer recruitment
(c) Lack of informed democracy re serious threats to resource
(d) (Lack of) Commitment to stock assessment and WSP (DFO/MOE)
(e) Need for research into ocean survival
(f) Lack of communication with DFO
(g) Money for science research (unbiased, qualified)
(h) Inconsistent policies regarding DFO and First nations regarding salmon
(i) Need to build capacity for outreach education
(j) Rain water management
(k) DFO’s involvement in salmon farms – preferred species as an “industrialized animal”—in conflict with Fisheries Act
(l) Language of judicial decision (lack of clarity)
(m) Intergovernmental communications (Municipalities, MOE, DFO)
(n) Deceit
G 1515 – 1600 Wrap up – Assessment, next steps
SUNDAY
I 0830 - 0915 Review Action Items of Last Meeting
|
ITEM |
ACTION |
DUE |
STATUS |
|
Prepare Monday morning presentation for RHQ selection with recommendation for consideration during SEHAB meetings |
All |
Every Meeting |
Process adopted. See business meeting |
|
Get local data on effectiveness of stock assessment and forward to Léandre |
All |
Ongoing |
Leandre to generate list of questions, then distribute to members. |
|
Update Bios and give to Lynne if needed |
All |
November 15 |
Send bio’s to Pat at This email address is being protected from spambots. You need JavaScript enabled to view it. |
|
Develop Package for CA’s |
Don |
|
Don to check 4 CA’s to see if all are receiving SEHAB info. |
|
Forward unfinished action items from RHQ meetings D.F.O for status and bring up at Monday meeting as part of our accountability (Lake WS, enforcement and stock assessment departmental reps) |
RHQ meeting committee |
Completed |
Process adopted. See Monday minutes below. |
|
Review membership terms and nomination due dates |
Membership Committee |
December 15 |
Ongoing. Don to forward info to Jan Lemon. |
|
Packages to CA’s for nominations |
Membership Committee |
Done |
Ongoing |
|
Nomination and election process |
Membership Committee |
June 15 |
In progress |
|
Draft policy around assignment of key positions |
Membership Committee |
June 15 |
In progress |
|
Add line item for RHQ Monday meetings |
Finance Committee |
|
Done |
|
WSP primer provided to CAs (From November/09 Business Agenda) |
WSP Committee |
Done |
On website |
|
Re-invite Ian Matheson at Monday RHQ meeting. |
Monday Meeting Group |
January 25 |
Done |
|
In keeping with our fiscal responsibility, that Board notify D.F.O that SEHAB anticipates an increase in budget over the next two years to fulfill our obligations to the Department. (From November/09 Business Agenda) |
Don |
November/09 |
Done |
|
Analyze info gained from Website exercise |
ZoAnn/Pat |
|
Done, incorporated into website/meeting construction |
|
Friday night Forum Planning/Workshop Initiated if forum cancelled by due date |
Leandre, Dianne, Jack |
|
No forum or workshop was planned |
|
Update Rob Pettigrew’s letter on stock assessment, forward it to Mark Saunders |
Léandre |
|
See new action items |
|
Caution department not to let judicial inquiry take over department resources and time. Are any SEP staff going to be seconded to the inquiry? |
Don |
|
Done at November’s Monday Meeting
|
|
Resubmit request for numbers needed to create a similar breakdown of spending in the six corporate areas of Canada |
Jeff |
After April 1, 2010 |
Don to discuss with RHQ |
|
Request for budget expenditures of SEP Program (Actuals) |
Jeff |
After April 1, 2010 |
Don to discuss with RHQ |
|
MOE representative will update SEHAB re I.P.P. community involvement procedures. |
Paddy |
May Meeting |
May Meeting |
|
SEHAB strike a committee and explore the options to balance financial, time and meeting structure resources (From November/09 Business Agenda) |
Dave, Lee, Jack, Dianne, ZoAnn |
Done |
Link to ? |
|
That Board task the communications committee to design a suite of communications describing the services that volunteer groups provide communities, the province, and funding agencies. (From November/09 Business Agenda) |
Tracy |
|
Done. Letter on website |
|
Have Owen Bird present briefing on Sport Fisheries Accreditation (From November/09 Business Agenda) |
Terry |
|
Will come when invited |
II 0915 – 1015 Business
|
ITEM |
SPONSOR |
DECISION |
|
Decision on changes to meeting structures |
ZoAnn (Jack, Dave) |
Recommendations accepted to try in June. |
|
Review 2010 ad hoc committees and deliverables |
Jack |
Action Plans for Committees by February 15. Some Committees are “primers” for information only to website or out to groups. See Saturday list of Ad Hoc committees. |
|
Plan next Friday night forum – topics (AG’s report, SEP audit, SEHAB/SFAB presentation), timing, etc. |
All |
Monday meeting committee to request Mark Saunders and Arlene Tompkins to provide info update session. See Monday minutes below. |
|
Elect Membership Chair to Executive Committee |
Executive |
Jan elected as interim chair |
|
Discussion – Late fiscal year expenditures |
Dave/Jack |
Priorities referred to finance committee |
|
Draft agenda for Monday meeting |
All |
Completed |
|
Review proposed changes to processing agendas/minutes |
Don |
Accepted |
|
Volunteers in government vehicles
|
ZoAnn |
According to DFO, volunteers not permitted in government vehicles. For policy statement on Streamkeepers insurance, see Link – “Skrs insurance re volunteers in DFO vehicles” |
III 1030 – 1130 Website Photos
IV 1130 – 1145 Identify agenda items for next meeting
|
ITEM |
SPONSOR |
|
Time on Saturday for discussion flowing from Friday night forum. |
|
|
|
|
Identify/Review action items for next meeting
|
ITEM |
ACTION |
DUE |
|
Budget Forecasting of different meeting scenario’s |
Jack, Finance Committee |
February 15 |
|
Ideas for maps for the website |
All |
February 15 |
|
Leandre to send out questions re Stock Assessment info and groups to reply |
Leandre |
February 15 |
|
Don to canvas 4 CA’s to assess ability and interest in accessing SEHAB info. |
Don |
February 15 |
|
Request that RHQ invite Mark Saunders and Arlene Tompkins for May 28 Friday Evening Session |
Monday Morning Group – Dave, Jan, Brian, Don, Gord |
May 28 |
|
Request Paddy Hirshfield update SEHAB on BC’s policy on IPP and community input |
Don |
May meeting |
|
Letter to thanks to Courtney/D.F.O for their in kind work in composing letter/addresses of all Municipalities and Regional Districts that host aquatic volunteers. |
Tracy |
February 15 |
|
CIP Review Committee workplan |
Committee |
February 15 |
|
WSP/SA Committee workplans (info session) |
|
May 28 |
|
Send updated list of Committees/members |
Jack |
February 15 |
|
Purchase speaker gifts, small laptop, easel and screen |
Zo Ann |
February 3 |
|
Contact Holiday Inn on May, 28, 28, 30 dates |
Linda, Jack |
ASAP |
|
October Meeting Quesnel (Book rooms and venues) 1. Oct.1,2,3 or 22,23,24 |
Tracy |
June |
|
|
|
|
|
Review membership terms and nomination due dates. |
Don |
Forward to Jan Lemon ASAP |
IV 1145 - 1200 Planning
A Minutes from this meeting to be ratified by February 20/10
1 Date of next meeting – May 28, 29, and 30th. (Plan B June 4-6)
2 Invitation to build agenda on April 30th
3 Draft agenda due on May 14th
B Participants in Monday meeting at RHQ – Gord Wadley, Don Lowen, Dave Smith, Brian Smith.
V 1200 – 1230 Process claims
VI Afternoon Agenda – Collate, record flip chart data.
VII Adjourned 3 PM
MONDAY 0900 – 1030
FISHERIES AND OCEANS CANADA
SALMON ENHANCEMENT AND HABITAT ADVISORY BOARD
Draft Minutes
January 25, 2010 (0900 – 1030)
Regional Headquarters, Vancouver (Boardroom E, Second Floor)
Attending SEHAB - Dave Smith, Lower Fraser East
Gord Wadley, Upper Skeena
Jan Lemon, Northern Interior/North Coast
Brian Smith, Burrard Inlet, Indian Arm, Vancouver
Don Lowen, South Vancouver Island
DFO RHQ - Rebecca Reid (Director) Oceans, Habitat and Enhancement
Jeff Jung, Stewardship and Community Involvement
Agenda
1 Review November/09 action item, closing the loop.
|
ITEM |
ACTION |
DUE |
STATUS |
|
Contact Dave Peacock re North Coast SA concerns |
Greg |
December 15 |
Ongoing – Jeff will discuss update with Greg |
|
Follow up on specific concerns re Alouette River |
Jeff |
December 15 |
Jeff – “Meeting with DFO is possible as long as community reps and Province of BC attend.” |
|
Contact Ian Matheson re Jan/10 Friday Forum |
Rebecca |
December 15 |
See below. |
|
Confirm lability/waivers policy re non-staff in DFO vehicles |
Jeff |
December 15 |
Only authorized DFO staff are permitted in government vehicles. |
|
Inform Jeff, Rebecca, Greg of January Friday Forum date |
Don |
ASAP |
N/A |
|
Draft/forward January Friday Forum agenda to SEHAB listserve, Greg and Rebecca |
Dianne |
ASAP |
N/A |
3 Request permission to participate on CI Review Committee – DonLowen. See action items.
4 Friday evening, May 28/10 information session at North Vancouver Holiday Inn – invitation to Mark Saunders and Arlene Tompkins to provide update on WSP implementation and stock assessment strategy – Jan Lemon. See action items.
5 Ottawa’s response to Auditor General’s report on Habitat: May Board meeting presentation by Ian Matheson – Dave Smith. Discussion re continued difficulty for DFO staff to make public presentations in light of impending judicial enquiry. See action items.
6 Presentation on issues surrounding proposed Sidney net pen proposal – Don Lowen. See action items. Volunteers in DFO vehicles – Don Lowen. See action items. DFO policy is clear (Jeff) that only authorized personnel are allowed in government vehicles.
7 New Reporting Format to Summarize/Organize Roundtable Issues – Don Lowen. (Link to “SEHAB Roundtable Summary January 2010”, organized per risk assessment table from Ottawa’s Evaluation of Salmonid Enhancement Program - September 2009). Rebecca Reid advised that Board speak to issues directly, and not use this format, unless as a backgrounder.
8 Notified Rebecca and Jeff of response from Minister re May/09 delegation.
9 Report on request for Community Advisors’ expressions of interest in SEHAB representation – Don Lowen. To date, Cindy Harlow, Barry Peters, Mark Johnson (via Dave Smith), Sandie MacLaurin and Rob Bell-Irving have expressed interest. Sandie, Barry and Cindy would be satisfied by representation from existing members in nearby area. Joe Kambeitz and Barry Cordocedo have not responded.
10 Action items from this meeting.