SEHAB - Minutes-Jan 2011

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FRIDAY January 28, 2011

Committee Meetings

WSP/SA Committee, two letters drafted

Communications Committee, transition from Past Chair -Tracy to New Chair -Dianne Completed

SATURDAY January 29, 2011

I Attending

Members attending

Jack Minard, ZoAnn Morten, Terry Tebb, Gord Wadley, Dianne Ramage, Jim Shinkewski, Leandre Vignault, Tracy Bond, Lee Hesketh, Dave Smith, Brian Smith, Jan Lemon, Eric Carlisle

Regrets

Don Lowen

Invited Guests

Ed Woo, Fisheries and Oceans Canada, Regional Manager- Watershed Planning
Cindy Harlow, Fisheries and Oceans Canada, Community Advisor - Sunshine Coast/Howe Sound
Paul Cipywnyk, Byrne Creek Streamkeepers Society, Proposed Alternate Dianne Ramage
Wayne Salewski, BC Wildlife Federation, Nechako White Sturgeon Recovery Initiative, Proposed Alternate Tracy Bond

II Reports

Welcome (Chair)

Introductions

Recognition: Jeff Jung, Dave Smith, Ev Person to be recognized for their exemplary work with SEHAB

Action Items Generated From Quesnel Friday Forum De-Brief

ITEM	ACTION	STATUS
Letter of information due to lack of response to 1-800 numbers (ORR)	Don Lowen	Information received from C& P
Request that report of ORR internal review be forwarded to SEHAB	Aleria Ladwig	Not Received, Habitat Committee to Request at RHQ meeting Monday
Report on October 16th conference call with Kaarina McIvney	Don Lowen	Send comments via email before end of February
Volunteers in CA vehicles, youth or anyone	Brian Smith and Dave Smith	Unresolved, check other insurance you may have, Reconfirm with Ed Woo
Include SEHAB on next CA agenda	Aleria Ladwig	Done
SEHAB youth representative	All	Discussion, Board Members each have more than 10 years experience, youth perspective can be gained more appropriately through other means

Roundtables

Cindy Harlow – local interest in SEHAB, Report pending

Review roundtable input, identify issues linked to work plan, develop action items, determine action for those items not on work plan, establish core issues for report to RHQ

RHQ Report, Ed Woo, Report pending

Committee/Project Reports

Executive – Jack

Communication – Dianne: CA and constituent concerns re reporting in and out, relationships and website commentary - consolidate referral list for issues outside of SEHAB’s mandate, develop MOU for this
Finance – ZoAnn: Projected budget if all vacancies are filled, was presented also3 scenarios to be provided by Mondays meeting, See finance Committee Report
Membership – Jan: Tenure process, update 10 year process, discussion re vacancies, provincial representation

Governance – Jack

Motion to change Nav Aids to include the Board in approving alternates

WSP/Stock Assessment – Leandre/Jack

Education – Terry/Jim

CIP Review Committee

WSP/Salmon Stock Assessment Committee

Information updates -

Steelhead - Eric
Living Water Smart - Jack
Sport Fishing Ethics/Accreditation - Terry

III Review Action Items of Last Meeting

ITEM	ACTION	DUE
1. Forward “Making a Difference” report to Aleria Ladwig	Don	Done
2. Develop Stock Assessment Questions	Leandre and Stock Assessment Committee	Feb 2011
3. Write letter to request meeting with Province of BC re Provincial Representation, send draft to Board	Jack	Done
4. New executive to recommend assignments to Board	New Executive	Done / accepted
5. Letters to board members whose tenure will expire at winter meeting. Letters to CA’s requesting nominee and explaining process, Affected members: Tina Chestnut, Rob Dams, Pat Fairweather, Maurice Coulter-Boisvert, Erica Blake	Don	Done
6. Motion to move AGM to summer meeting	Jack	All in favour
7. Executive to put gifts of appreciation for Jeff, Dave and Ev	Dianne	Done / presented

SUNDAY December 30, 2011

Business Agenda

Committees, New Chairs

1 Executive – Jack

2 Communications – Dianne

3 Finance – ZoAnn - Projected budget if all vacancies are filled

4 Membership – Jan

5 Governance - Jack

6 WSP/Stock Assessment – Leandre

7 Education - Jim

8 Habitat – Jack

Information updates -

(a) Steelhead – Eric

(b) Living Water Smart - Jack

DECISIONS

II Identify agenda items for next meeting

ITEM	DETAILS	SPONSOR	ACTION
SEP Revitalization	Requested copy of SEP Revitalization Plan	Jack	Follow to RHQ meeting
CA Meeting, Feb 24, 2011	Don, Jack, ZoAnn, Tracy to attend	Jack	Follow to RHQ meeting
Strategic Review, 5% lowest priority activities (programming ) to be cut no longer fundedby Canada, ~this permanent cut to DFO budget will be 90 million nationally All government departments have cut their budgets by 5% as requested by governing body. Additional cuts to department- levy for common services, and other budget reallocations	What does this mean to community, track cuts and impacts and watch for benefits/impacts from combining and integrating .Requested copy of Strategic Review and Business Plan	Executive Committee	Follow to RHQ meeting
Pacific Aquaculture Regulationslicensing requirements for aquaculture industries	Requested copy of industry regs, licensing info	Jack	Follow to RHQ meeting
Pacific Aquaculture Regulations licensing requirements for SEP community license facilities development participation	Requested copy of existing requirements for DFO CAs and requested that DFO consult SEHAB on new SEP licensing regs, requested DFO to apply for common license for all PIP facilities as they have for SIC, request information on where this requirement came from, sample license	Executive Committee, All Members	Follow to RHQ meeting
Aquaculture Regulations and PIP	monitor community experience of aquaculture licensing, consider forming a committee to monitor	All Members, Jack	Follow to RHQ meeting
Ownership of SEP- program, facilities, fish	Discuss/consult with DFO	All Members	Follow to RHQ meeting
AG Reports, 1986 Habitat Policy Review, Habitat Synthesis Document, What We Heard, ORR Report, Habitat Compliance Framework	Requested DFO- SEHAB / PSkF host province wide consultation follow up/ updateto 2008 consultation	Executive Committee, All Members ,	Follow to RHQ meeting
Request Meeting with the Minister	Seek support and assistance from RHQ	Jack	Follow to RHQ meeting
SEHAB Budget	Add BCWF and Friday forums to all meetings, then send 3 options for 2011 budgets to Ed Woo	Finance Committee, ZoAnn	Provided for RHQ meeting
SEHAB Succession Planning	Assist CAs to identify potential Board Members, mentor, inform them of SEHAB	All
SEP outreach to youth and others through SEHAB, inclusion of youth perspective	Youth outreachis community group's work plan item, linked to SEP revitalization, request roundtables to include how community is involving youth	All

III Identify/Review action items for next meeting

ITEM	ACTION	SPONSOR	DATE DUE
Communication with CA, needs improvement, CA conference call	Send agendas and minutes and post roundtables to website, remind Board Members to send this as well, send direct link to CA’s	Communications Committee, Dianne	Feb 2011
CA Reference Guide, SEHAB Section	Send existing SEHAB Introduction Brief to Cindy	Communications Committee, Don	Feb 2011
DFO National and Regional Budgets 2011-2012, Expenses 2010-2011	Request copy ofbudget and expenses, send Ed Woo what we have so he knows what to send	Communications Committee, Dianne	Feb 2011
Continue to developroundtable template		Communications Committee, Dianne	March 2011
SEHAB vacancies and provincial rep	Jack letter to Province,Wayne to correspond with BCWF and SEHAB membership committee	Jack, Wayne	Feb 2011
Refer issues outside SEHAB workplan to Appropriate Groups, list groups outside SEHAB	Circulate list to get additional info Begin MOU process with other NGO’s	Communications Committee, ZoAnn	April 2011
Website navigation improvement	Contact Pat Morten All to send in their roundtable reports. Committee reports to Secretariat	Communications Committee, Dianne	Feb 5, 2011
Resignation of Board Member, Terry Tebb wishes to resign due to extensive work pressures	Terry to send letter to SEHAB,recommends Jim Shinkewski to be PSF rep paperwork, membership committee to process	Terry / Don	Feb 2011
WSP request copy of implementation plan and framework and indicators for the 5 year review	Send letter to Sue Farlinger, RDG Pac	WSP/Habitat Committee	Feb 2011
Stock Assessment, description of how DFO will manage fish and MSC certification (manage without measuring, budget cuts, rumor of cuts to Black Creek data collection)	Send letter to Sue Farlinger, RDG Pac	Stock Assessment Committee, Jack	Feb 2011
CIP Committee and Education rolled together	Rolled into communications committee	Jim	Done
Steelhead Society	Roundtable to reflect the Steelhead Society’sProvincial level business	Eric	Feb 5, 2011
WAM, Living Water Smart	Information on website, review what is there, comment on blog, look for other opportunities for consultation	All	Ongoing
Tidal Waters Sport Fishing Certification, 60% took accreditation, well received	Get copy of certification criteria, post to website	Terry	Feb 2011
Friday Forum	Discussion- format, once a year, regional focus, potential biennial province wide event	All	March 2011
PIP/CA Long Term Funding Challenges	SEP Revitalization, PSF role	Jack	July 2011
SEHAB Board Development	How do we learn and build internal capacity	Executive	July 2011
Review SEHAB Committee structure, purpose, participants	Develop a SEHAB Logic Model Lite	Jack	March 2011
Habitat Committee to prep for RHQ Meeting Monday, hold conference call or pre-meet	Develop Agenda	Jack	Done, discussed, presented

Action items for Monday RHQ meeting

ITEM	ACTION
SEP Revitalization	Requested copy of SEP Revitalization Plan
Inform Ed Woo who is attending the CA Meeting, Feb 24, 2011	Don, Jack, ZoAnn, Tracy to attend, confirmed DFO to cover cost
Strategic Review, 5% least priority cancel and give back funds to Canada, ~90 million nationally from DFO back to Canada from this, also levy for common services, and other budget reallocations see previous notes	What does this mean to community, track cuts and impacts and watch for benefits/impacts from combining and integrating .Request copy of Strategic Review and Business Plan
Pacific Aquaculture Regulationslicensing requirements for aquaculture industry	Request copy of industry regs
Pacific Aquaculture Regulations licensing requirements for community license facilities development participation	Request copy of existing requirements for DFO CAs and request that DFO consult SEHAB on new PIP licensing regs, request that DFO consider all options including applying for common license for all PIP facilities as they have for SIC,community sign BMPs Get legal council and determine changes to relationships / liability
AG Reports, 1986 Habitat Policy Review, Habitat Synthesis Document, What We Heard, ORR Report, Habitat Compliance Framework	Request DFO- SEHAB / PSkF host province wide consultation
Request Meeting with the Minister	Seek support and assistance from RHQ
SEHAB Budget	Add Friday forums to all meetings, then send revised budget to DFO

Action Items or Discussion for Sunday

ITEM	ACTION
MOTION Accept Nav aids wording change:Include words in red: Appointments from the volunteer community (Members and alternates): The appropriatenominating body shall submit the following information	Accepted by all, Carried
MOTION SEHAB Board to move forward filling vacancies for two areas, Sunshine Cost and West Vancouver Howe as CAs have expressed interest and have appropriate interested volunteers	Jan moved, Leandre second, Carried
MOTION Accept new executive	Terry moved, Leandre second, Carried
Recommendation- Board accept the nomination of Paul Cipywnyk, by Maurice Coulter Boisvert as the new SEHAB alternate and Dianne Ramage to remain the SEHAB Member	Accepted by all, Carried
Recommendation- Board accept the nomination of Wayne Salewski by Tina Chestnut as the new SEHAB alternate and Tracey Bondto remain the SEHAB Member	Accepted by all, Carried
Recommendation- Board accept the nomination of Greig Houlden by Brenda Donas as the new SEHAB member and Gord Wadley to remain the Alternate SEHAB Member	Accepted by all, Carried
Recommendation- Board reduce Lower Fraser north Side Representation to one Board Member, as outlined in Nav Aids	Accepted by all, Carried
Recommendation- Review Banking relationship and challenges, seek better service with better rates, transfer balance to new bank ZoAnn Morten, Brian Smith and Dianne Ramage to be signing authorities, any of two to sign	Accepted by all, Carried Action Finance Committee Chair, ZoAnn Morten
SEHAB CA conference call discussion of confidentially of meeting notes	Members and executive are equal, all info to executive is to be shared with all members, confidentially is beyond SEHAB, when requested, Notes were shared and passed around for SEHAB review

Proposal to amend NAVAIDS

NAVAIDS, Amendment to add the requirement that nominating body provide same information as that required for members. (Amendment in red.)

I. Participation

A. Board

3. Appointment Process(Amended June/05, February/08, May/10)

(a)Appointments from the volunteer community (Members and alternates): The appropriate nominating body shall submit the following information to the Board’s nominating committee in time for review and consideration prior to a general meeting:

i)A resume outlining the candidate's career and volunteer activities, and;

ii)A statement indicating the candidate's interest in Pacific salmon, support for the aquatic stewardship community and the DFO Community Advisor role.

IV Planning

A. Minutes from this meeting to be ratified by February 14, 2011

B. Date of next meeting – July 22-24, 2011

C. Meeting location – Lumby, BC

D. Invitation to build agenda by – June 6, 2011

E. Draft agenda due on – June 22, 2011

F. Participants in Monday meeting at RHQ – Jack, Brian, Dianne, Paul

V Adjourn

Process claims