SEHAB - Meeting Minutes-Lumby BC-July 2011

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FRIDAY July 22, 2011

1000 – 1600 Sustainability Tour

The tour assembled at the Shuswap Falls Park to view the dam and watercourse, discussed the fish passage issue. The tour then moved to Silver Hills Ranch for an afternoon Biodiversity tour and BBQ lunch Agribusiness – farming ~forestry while conserving natural systems was highlighted
Silver Hills Ranch was awarded the Salmon Safe certification, a PSF sponsored standard that recognizes exemplary practices and careful stewardship that accommodates wild salmon life processes
About 50-60 people attended throughout the day
Comments: excellent, worthy, interesting, outstanding

1900 - 2100 Friday Night Forum (Location TBA)

Lee Hesketh MC’ed an evening of local sharing that inspired all attendees.
Bob Harding, DFO OHEB Habitat Biologist gave an outstanding presentation on how shoreline mapping, the community mapping network and their office and the Regional District worked together to gain and share an understanding of the cumulative impacts to littoral habitats in the N Okanogan. Their Action Plan was described so that others throughout the province can begin working with their local teams to do the same
Mike Wallace, Director Salmon River Watershed Roundtable gave an inspiring presentation on their recipe for success- and spoke from the heart about their successes and challenges
Nelson R. Jatel, Okanagan Basin Water Board Water Stewardship Director spoke briefly but invitingly- he requested interested folks to contact him and he will share, provide, get or give information and resources regarding the OBWB

SATURDAY January 29, 2011

0900 - 1600

I Attending

A Attending Don Lowen, George Farrell, Dianne Ramage, Jack Minard, Lee Hesketh,

Greg Huildon, Tracy Bond, Jan lemon, ZoAnn Morten, Jim Shinkewski

B Regrets Leandre Vignault, Eric Carlisle, Kaarina McGivney

C Invited Guests Alice Cheung DFO Regional Manager

Stewardship & Community Involvement

Fred Lockwood DFO Community Advisor, BC Interior South

II 0900 Reports

A Welcome (Chair)

B RHQ Meeting Report – discuss status of requests

C Roundtables, Round One

1015 Break (15 minutes)

D Roundtables, Round Two

E Fred Lockwood

F Review roundtable input, establish core issues for report to RHQ

1200 Lunch (60 minutes)

G Alice Cheung

1 Presentation: Current pressures and priorities for SEP and the CIP

2 Discussion: Aquaculture Licences

3 Discussion: SEHAB Term of Reference, Opportunities for SEHAB to support CIP, and vice-versa

4 Monday morning SEHAB/DFO meetings

H Committee/Project Reports

1 SEP/CIP Review Committee

2 Aquaculture Licensing Committee Report

3 WSP/Salmon Stock Assessment Committee

4 Executive – Jack

5 Communications – Dianne

6 Finance – ZoAnn

7 Membership/Governance - Don

1430 Break (15 Minutes)

8 Information updates -

(a) Living Water Smart - Jack

III Review Action Items of Last Meeting

ITEM	ACTION	SPONSOR	DATE DUE
Communication with CA, needs improvement, CA conference call	Send agendas and minutes and post roundtables to website, remind Board Members to send this as well, send direct link to CA’s	Communications Committee, Dianne	Done
CA Reference Guide, SEHAB Section	Send existing SEHAB Introduction Brief to Cindy	Communications Committee, Don	Done
DFO National and Regional Budgets 2011-2012, Expenses 2010-2011	Request copy of budget and expenses, send Ed Woo what we have so he knows what to send	Communications Committee, Dianne	Feb 2011, requested , not received- budget changing September 2011
Continue to develop roundtable template		Communications Committee, Dianne	October 2011
SEHAB vacancies and provincial rep	Jack letter to Province, Wayne to correspond with BCWF and SEHAB membership committee	Jack, Wayne	Feb 2011
Refer issues outside SEHAB workplan to Appropriate Groups, list groups outside SEHAB	Circulate list to get additional info Begin MOU process with other NGO’s	Communications Committee, ZoAnn	April 2011
Website navigation improvement	Contact Pat Morten All to send in their roundtable reports. Committee reports to Secretariat	Communications Committee, Dianne	Feb 5, 2011
Resignation of Board Member, Terry Tebb wishes to resign due to extensive work pressures	Terry to send letter to SEHAB, recommends Jim Shinkewski to be PSF rep paperwork, membership committee to process	Terry / Don	Feb 2011
WSP request copy of implementation plan and framework and indicators for the 5 year review	Send letter to Sue Farlinger, RDG Pac	WSP/Habitat Committee	Feb 2011
Stock Assessment, description of how DFO will manage fish and MSC certification (manage without measuring, budget cuts, rumor of cuts to Black Creek data collection)	Send letter to Sue Farlinger, RDG Pac	Stock Assessment Committee, Jack	Feb 2011
CIP Committee and Education rolled together	Rolled into communications committee	Jim	Done
Steelhead Society	Roundtable to reflect the Steelhead Society’s Provincial level business	Eric	Feb 5, 2011
WAM, Living Water Smart	Information on website, review what is there, comment on blog, look for other opportunities for consultation	All	Ongoing
Tidal Waters Sport Fishing Certification, 60% took accreditation, well received	Get copy of certification criteria, post to website	Terry	Feb 2011
Friday Forum	Discussion- format, once a year, regional focus, potential biennial province wide event	All	March 2011
PIP/CA Long Term Funding Challenges	SEP Revitalization, PSF role	Jack	July 2011
SEHAB Board Development	How do we learn and build internal capacity	Executive	July 2011
Review SEHAB Committee structure, purpose, participants	Develop a SEHAB Logic Model Lite	Jack	March 2011
Habitat Committee to prep for RHQ Meeting Monday, hold conference call or pre-meet	Develop Agenda	Jack	Done, discussed, presented

1900 – 2000 Dinner- Salmon Dinner at Save the Salmon, Salmon Festival

SUNDAY July 23, 2011

0900 – 1200

I 0900 Business Agenda

ITEM	DETAILS	SPONSOR	ACTION
SEP Revitalization	Requested copy of SEP Revitalization Plan	Jack	Follow to RHQ meeting
CA Meeting, Feb 24, 2011	Don, Jack, ZoAnn, Tracy to attend	Jack	Follow to RHQ meeting
Strategic Review, 5% lowest priority activities (programming ) to be cut no longer funded by Canada, ~this permanent cut to DFO budget will be 90 million nationally All government departments have cut their budgets by 5% as requested by governing body. Additional cuts to department - levy for common services, and other budget reallocations	What does this mean to community, track cuts and impacts and watch for benefits/impacts from combining and integrating . Requested copy of Strategic Review and Business Plan	Executive Committee	Follow to RHQ meeting
Pacific Aquaculture Regulations licensing requirements for aquaculture industries	Requested copy of industry regs, licensing info	Jack	Follow to RHQ meeting
Pacific Aquaculture Regulations licensing requirements for SEP community license facilities development participation	Requested copy of existing requirements for DFO CAs and requested that DFO consult SEHAB on new SEP licensing regs, requested DFO to apply for common license for all PIP facilities as they have for SIC, request information on where this requirement came from, sample license	Executive Committee, All Members	Follow to RHQ meeting
Aquaculture Regulations and PIP	monitor community experience of aquaculture licensing, consider forming a committee to monitor	All Members, Jack	Follow to RHQ meeting
Ownership of SEP- program, facilities, fish	Discuss/consult with DFO	All Members	Follow to RHQ meeting
AG Reports, 1986 Habitat Policy Review, Habitat Synthesis Document, What We Heard, ORR Report, Habitat Compliance Framework	Requested DFO- SEHAB / PSkF host province wide consultation follow up/ update to 2008 consultation	Executive Committee, All Members ,	Follow to RHQ meeting
Request Meeting with the Minister	Seek support and assistance from RHQ	Jack	Follow to RHQ meeting
SEHAB Budget	Add BCWF and Friday forums to all meetings, then send 3 options for 2011 budgets to Ed Woo	Finance Committee, ZoAnn	Provided for RHQ meeting
SEHAB Succession Planning	Assist CAs to identify potential Board Members, mentor, inform them of SEHAB	All
SEP outreach to youth and others through SEHAB, inclusion of youth perspective	Youth outreach is community group's work plan item, linked to SEP revitalization, request roundtables to include how community is involving youth	All

1000 Break (15 minutes)

III Identify agenda items for next meeting

ITEM	SPONSOR
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IV Identify/Review action items for next meeting

ITEM	ACTION	DUE
1.PSkF: Review and update modules	Zo Ann and Alice	Dec 30?
2.Fisheries Act: Changes and re-sending to parliament, ask to be consulted	Jack	RHQ meeting
3.WSP: review participation, send SEHAB WSP doc with cover letter to community and cc CAs	Jack	Aug 15
4.Southern Chinook Roundtable: How can SEHAB be engaged in this process	Alice
5.Roundtable Recommendations	Jack	RHQ meeting
6.SEHAB Committees: DFO staff to participate I committees	Alice
7.SEHAB Document, Making a Difference, send to Alice	Don	completed
8.CA job descriptions review and development: request to be consulted	Alice
9.DFO Consultation Secretariat, get on list	Alice
10.Framework assessment	Alice	Aug 30
11.Membership: Contact Rob Bell Irving, Rep Mike Von Zuben to send resume to SEHAB	Don	Sept 30
12.Nav Aids: Revisit nav aids for gaps and to update	Don to lead, Greg and Jan to help	Sept 30
13.Letter: Minister’s meeting, thank you letter	Don	Aug 30
14.Aquaculture Licensing, PIP Enhancement facility group interviews and CA question and format development	Don	October 2011
15.Aquaculture Licensing PIP Enhancement Facility group and CA interviews	All	April 30 2012
16.SEHAB Reporting to DFO, end of fiscal, minutes and financials with short cover report	Dianne	Feb 28, 2012
17.Provincial Representation, John von Dogan offer follow up, Prov to cover their participation costs	Lee	September, 2011
18.RHQ meeting follow-up meeting, set date: ZoAnn Brian Paul Jack (Don) to attend	Jack	September 26, 2011
19.WAM update from Valerie Cameron, Water Stewardship Branch	Lee	September, 2011
20.Roundtable Template, use our Workplan	Communications Committee	September 2011
21.Send Roundtables two days before the meetings to SEHAB Secretary	Dianne
22.Membership Info: Update contact or bio info, send in to Don	All
23.

Meeting Minutes-Lumby BC-July 2011

A. Minutes from this meeting to be ratified by August 15, 2011

B. Date of next meeting – November 4-6 2011

C. Meeting location – Pinnacle Hotel North N Vancouver BC

D. Invitation to build agenda by –

E. Draft agenda due on –

F. Participants in Monday meeting at RHQ –ZoAnn, Jack, Brian, Paul, (Don )