FRIDAY                   November 2, 2012

                                 Arrive, meet up, exchange updates

SATURDAY            November 3, 2012

 

Attending:            Don Lowen, Jack Minard, ZoAnn Morten, Paul Cipywnyk, Dianne Ramage, Grieg Houlden, Eric Carlisle, Leandre Vignault, Brian Smith, Jan Lemon, Lee Hesketh, Dianne Sanford, Jim Shinkewski,

Regrets:                 Wayne Salewski, Ian Bruce

Observers:            Elizabeth Hardy Rob Bell Irving’s region, Charmaine Carr-Harris, member of Oona River Resources

Invited Guests:    Alice Cheung, Fisheries and Oceans Canada Regional Manager Community Involvement

                                Graham van der Slagt, Fisheries and Oceans Canada, Stewardship Coordinator CIP

 Welcome

                                SEHAB Workplan Committee Reports

WSP Committee: community discussions on WSP general concern regarding declining hope until Cohen report was released and its support and recommendations regarding WSP

Aquaculture Committee:  sent in a report

Capacity and Core Funding: Funding for enhancement groups is “OK” for right now, funding for stewardship groups may be a different matter, more to come in roundtable

                                DFO Report – Alice Cheung

PAR is high priority, pilot that had Thorton, Oona and Chapman hold their own license is underway, BMPs continue to be worked on, checklists are being developed and implemented, steelhead/cutthroat activities at facilities are not licensed,

Very senior level DFO managers and province discussing this, all want this resolved before next round of licensing,

Feb 2013 SEHAB - PAR meeting is a good idea and is supported by SEHAB members, we need to draft an agenda so that DFO can determine if they can support the concept, and so that we can have the right people there, it has not been decided whether licences should to move from DFO staff to community groups ,

Pilot of three groups currently holding their license, part of evaluating other options,

DFO is developing a protocol for what happens if groups are out of compliance, proactive collaborative approach being sought, where CA is contacted first, then higher levels within DFO, last is C&P showing up

The license pilot does not have any formal objectives or criteria, other than to see how this generally impacts groups over the course of a year.

A braided approach

SEP release target 33 million fish annually, 2013 (some say figure is much higher)

Alice has been tasked to hear what the issues are regarding community holding licences, and will be wrapping everything up and making a recommendation to senior management.

Core Funding-Capacity-PIP application process has gone up on MERXs, DFO has tried to make this as painless as possible, contracting is the way that funds leave government, it has process and reporting attached to it. CAs are there to help you.  CAs are very involved and they will help all groups get into this, however, they cannot be biased in review process

Notice in StreamTalk

Want to have least impact to community possible

SEP Audit in 2009 flagged that sole sourcing contracting was abusing process  

This was shopped nationally and groundtruthed regionally by finance, now being groundtruthed by users of program and issues are coming to light

SEP uses contracting as business method.  We are addressing Audit recommendations, we have moved forward with the recommendation and are ironing out the kinks.

Comments  from Table

SEP is a partnership, not clients.

MERX applications, get those in now, make sure they are correct, and make sure you tick all the 5 boxes

ZoAnn working with insurer to make sure certificate of insurance will come in time for MERX

If you don’t download a copy of the MERX application yourself your application cannot be opened<-- this may not apply to SEP PIP's

Is there a MERX appeal process, what happens if we don’t get our own contract, or someone else that bids appeals us receiving contract

Are MERX fees being waived

Do each of us require an individual account

Groups need a group credit card <-- this may not apply to SEP PIP's

Since it is a contract can groups ask for wages

Groups are not being contracted to make fish. We purchase supplies and material to help us volunteer for the department and the SEP program under their license.

                                Board Q&A/Discussion

                                Relationship between groups and department

                                Relationship is fundamental

                                Would be good to have some understanding around this before the Feb meeting

Document, similar to Ontario, to piece together an agreement between pubic and government, have minister of fisheries sign on to this with the groups

Department’s relationship to SEP and SEPs relationship to community/volunteers

CAs bring the voice of Canadians and the authority of the government

Roundtable what SEP partnership means to you.

                                 Roundtables, See attached reports

Comments from table

Do not lump too many issues under larger umbrella, eg seaweed harvest issues, but lack of science to inform how much is present, how much is produced each year, before you decide how much can be removed, what about harvest timing…

Workshop 2013 Update, 12th Workshop?

May 17-19, 2013 Bowen Island

Working group: CAs (RBI, SHK, MCB, MJ), Joanne, Bev, PSkF, BI and local group members

Focus on SEP Activities:

Fish Husbandry

Streamkeeper Monitoring Protocols

Education – youth involvement and pedagogy

Governance communications - new age of media,

Oceans

Policy in Practice

Fundraising workshop session prior to SEP community workshop to raise funds for the workshop

Tools

Election of New Executive Members (Chair, Vice Chair, Treasurer, Secretary, Past Chair)

Elected ZoAnn, Jack, Greig, Paul, Jim

Chair:                     Jack Minard

Treasurer:             ZoAnn Morten

Membership:        Greig Houlden

Secretary:             Paul Cipywnyk

V Chair:                  Jim Shinkewski

SUNDAY November 4, 2012

 Executive Committee Reports

Chair                                                       Jack, See attached report, change and go forward plan, closing the loop with Regional staff to be revised to increase effectiveness

Finance                                                  ZoAnn, See attached report, revised forms for next meeting, finance support contract to go to meeting flat rate, DFO year-end deadline for reporting  is March 15 not 31^st. 

Membership & Governance              Don, Files passed forward to new Membership Chair, tenure renewal organized to end of 2013, list serve needs update to reflect this meetings changes in membership

                Communications                  Dianne, Files passed forward to new Communications Chair,    

Value of SEHAB to DFO is to ensure we can demonstrate we represent our constituency of interest to DFO and we bring their voices, not our own.  The value of SEHAB to community is that we take their voices to DFO and bring back to them DFOs voice.  

SEHAB display for Workshop 2013

Communications is relationships which is  why SEHAB reps are selected by CAs

Priority roundtable issues and recommendations to take to RHQ Monday Meeting

• Staffing cuts
• Human salmon and wildlife conflict: water use Cap-Seymour eg.  DFO ultimately authority and can direct flows for conservation and fish survival
• Shoreline-waterfront  development pressures, Riparian Area Regulations, BMPs: compliance monitoring , eg Cowichan
• Need DFO to engage in discussion in application of RARs, stewardship as objective rather than regulatory enforcement
• Changes in Habitat Regulations under Fisheries Act:  what advice or information is DFO giving to industry/developers/provinces/other levels of government
• Prov Water Act Modernization (WAM) process and status
• Ecosystem or stock assessment  prior to authorizing harvest plans: eg sea weed
• Put discussions in the context of the Cohen Commission Recommendations
• SEHAB communications function from community to DFO: Enbridge pipeline is opposed, does DFO have a message to community

Action Items of Last Meeting

ITEM	DETAILS	SPONSOR	ACTION/DUE
WSP, send copy or excerpts to Prime Minister, DPM and Minister	How do changes and policy dovetail	Jack	Delayed to include Cohen
PAR, pursue face to face with national PAR staff on license holders,	PAR committee to work with Graham on arranging meeting	PAR committee	RHQ, Monday Nov 2012
Explore opportunity to uncouple bc acts or regs from joint review to have stronger provincial acts(if after the dust settles they are indeed stronger)	Explore but bring community voice  to upcoming public consultations, get copy of trigger wording	Jack	Letter to be circulated November 2012
What level of consultation process is SEHAB, if our minutes are to be posted to the consultation secretariat website	5 levels of consultation, which are we	Jack	RHQ, Monday Nov 2012
Ratify Lee Hesketh  renewal as BC interior south rep	All in favour	Don	Done
Accept nomination of Ian Bruce	Jan move to accept Greig second	Don	Done
New proposed members to observe	Diane, Ian and Elizabeth invited to observe next meeting	Don	Done
Number of meetings a year	3: one out, one in and one work planning, plus committee work in between, SEHAB decision to determine	Jack	Done
Lawyer PAR and contracts, Liability, CRA,	3 Lawyers names put forward	PAR Committee	Done
ZoAnn Morten and Dianne Ramage are the designated signatories to close the HSBC SEHAB account	Lorraine Harvey and Janice Jarvis no longer signatories to bank account and cannot be located, Greig Houlden moved Jim Shinkewski second	Finance Committee	New requirements, to be done Nov 2012
Change BoM bank account address to Linda Dore	Finance Committee to change	Finance Committee	Motion passed Nov 2012
Communications report on how we gather the voice of community, how we are  recruited to the board by the CAs and community, difficulty in recruiting and maintaining board members on SEHAB board, volunteerism of board members reflected in bios	Communications Committee	Dianne	Done
Review pending applications  proposed from DFO CAs and circulate to Board members	Membership committee	Don	Done
Navaids – Move to accept May 2012 Edition  as discussed	Moved by Gord Wadley Second Jan Lemon	Don	Done
Develop meeting ex summary to be sported to our website and shared with our groups and MPs, MLAs	Chair	Jack	Nov 2012
Cohen WSP Friday Forum	Team	Jack	Feb 2013

 

Members’ Issues and Proposed Solutions/Action

Develop RHQ Agenda, Review RHQ Meeting notes and action items (Closing the Loop)

RHQ Attendees: Lee Hesketh (This email address is being protected from spambots. You need JavaScript enabled to view it.); Greig Houlden (This email address is being protected from spambots. You need JavaScript enabled to view it.); Jack Minard (This email address is being protected from spambots. You need JavaScript enabled to view it.); Paul Cipywnyk (This email address is being protected from spambots. You need JavaScript enabled to view it.); Brian Smith (This email address is being protected from spambots. You need JavaScript enabled to view it.)

Identify/Review action items for next meeting

ITEM	DETAILS	SPONSOR	ACTION/DUE
Letter to Prime Minister and Minister of Fisheries regarding Cohen and  WSP	Get letter signed by all	Jack
Info to groups about funding through MERX (is this not CA job)	Core Capacity Working Group	Jack, CC Committee, Leandre
Epic Fail, Al Wood and Ron MacLeod Oct 2012 distributed to all, available  electronically	Read and develop suggestions to   inform letter to Minister/Prime Minster above	Paul, WSP Committee
Monday meeting, high level make recommendations on and identify where and how we can work together on issues	Alice: Boil it down, keep it under the Workplan groups  and high level, SEHAB Caution: do not lump too many things together	Greig, Governance  Chair
Add Paul Cipywnyk and Jim Shinkewsky as bank signatory	Motion: Jack Minard, Seconded Leandre Vigneault	Finance chair	Unanimous, Carried
Seek funding for PAR meeting Feb 2013	Continue moving workshop refinement forward	PAR Committee, ZoAnn	Dec 15 2012
Update membership package and listserve and pass to new chair		Don	Nov 30 2012
Explore opportunity to uncouple BC acts or regs from joint review to have stronger provincial acts(if after the dust settles they are indeed stronger)	Explore but bring community voice  to upcoming public consultations, get copy of trigger wording	Jack	Letter to be circulated November 2012
Communicate with MLAs and Prov ministers regarding SEHAB and community issues	SEHAB reps to communicate with their MLAs	Greig/Jack	Dec 15 2012
MERX applications and process issues	Write Briefing note on issues for DFO and SEHAB SEHAB recommend RHQ designate a MERX support person, eg Graham, to help community groups apply	Greig	RHQ and going forward
SEHAB Accountability	Meeting prep: email cc Paul, SEP outreach to groups during meeting prep	Paul, Chair of Communications	Every meeting

 1345         Planning

A.   Minutes from this meeting to be ratified by November 18, 2012

B.   Date January –February Meeting, Vancouver BC:  February 1-3, 2013

C.   Invitation to build agenda by – January 3, 2013

D.   Draft agenda due on –Jan 14, 2013

E.   Participants in Monday meeting at RHQ – TBD

1400       Adjourn, Process Claims