SALMON ENHANCEMENT AND HABITAT ADVISORY BOARD
Meeting Minutes
January 27-29 , 2012 North Vancouver BC
Pinnacle Hotel, North Vancouver, BC V7M 3K7

 

FRIDAY January 27, 2012

 

 

 

1900 - 2100       Friday Night Informal Gathering

SATURDAY January 28, 2012

0845        Meet and Greet - get prepared

0900 - 1600

Attending: Don Lowen, Paul Cipywnyk, ZoAnn Morten, Leandre Vignault, Jack Minard, Brian Smith, Lee Hesketh, Gord Wadley, Terry Tebb, Jan Lemon, Tracy Bond

Regrets; Dianne Ramage, Eric Carlisle, Greg Houlden, Jim Shinkewski

InvitedGuests:

• Bonnie Antcliffe - Regional Director, Ecosytem Management Branch
• Amy Mar – Coordinator, Wild Salmon Policy
• Alice Cheung - Manager, Stewardship and Community Involvement

0900     Chair – Welcome

Bonnie Antcliffe sends regrets and asks we schedule meetings well in advance so she is able to attend
Membership: accepted letter of resignation from John Barker    
Jack and ZoAnne attended and reported on Commercial Fisheries Integrated Fish Harvest Planning (IFHP) meeting that took place in Vancouver on Thursday January 26

0905     Minister’s Visit – ZoAnn

ZoAnn reported that West Vancouver Streamkeepers have developed a monthly meeting with MP Randy Kamp. As a result the Minister was invited to the W. Van site.
The Minister was present for an hour and a half and appeared impressed with youth volunteers and the W. Van SK’s comunty involvement

0920     Wild Salmon Policy – Amy Mar
                        WSP Current Status

Amy Mar, the WSP coordinator at RHQ will work with the SEHAB WSP working group. After a review the current staus of implementation and next steps it became clear that the WSP implementation is behind schedule, underfunded and lacking support form senior DFO managers, bureaucrats and politiciansA Summary Report on the state of the WSP will be published in the next few months and SEHAB will circulate..

10:30    WSP Committee

WSP Implementation Review (presentation by Amy Mar and discussion)

WSP Committee Alignment and Implementation (discussion)

WSP Committee Workplan update (Paul)

Discussion: Losing volunteers, there are problems with downloading assessment work on volunteers. No resources for volunteers. People are committed, people willing to help with habitat assessment but would want to see a reciprocal relationship, perhaps even a contract. Concerns that management appears not to be taking the WSP seriously. Concerns about data being abandoned. WSP used to get a lot of public attention, but no longer. Bring WSP back into public eye to garner support for implementation. Perhaps SEHAB WSP working group can help get community interested in WSP again, help publicize it, use various contacts to get the pressure on for implementation. Where do FN fit in to WSP? Some CAs say they know very little about WSP. Suggestion to have a WSP workshop with CAs because they are the face of DFO. People need to see progress. Processes without tangible results are not going to keep people.

1. DFO Report – Alice Cheung

We want to do what’s realistic for everyone given your roles as volunteers, given budgets
We’ve made some short-term gains
            Meeting with minister
            Inclusion of SEP in IHPC

Suggestion to rather than have 3 meetings do 2 meetings and add more representatives? Alice will let CAs know that SEHAB has budget for one more rep
Workshop 2013 – concern that Streamtalk not getting out. Resend to updated distribution list.
June this year is drop-dead date for taking on hosting of Workshop 2013

1. Aquaculture Licensing Committee Report

Confusion about training sessions
BMP still in draft form
Committee talents align well with working on BMP
Next step: BMP should come out in draft in mid-Feb
Graham is lead and will actively participate
Discussion of the following:

1. Training workshops
2. BMP
3. Aquaculture License Conditions
4. Who holds license

Alice requested that SEHAB collate all concerns about holding licenses into one document and forward to her.

1. Roundtables (See RHQ Roundtable synopsis)
2. Adjourn

SUNDAY January 29, 2012

0900 - 1400

Discussion of transition to 2 meetings a year. Meet less often but have longer meetings?
Would this effect presence at RHQ? Committees could work more closely with RHQ

900       Standing Committee Reports
                        - Executive

nothing to report

                        - Finance

Saving $ by doing a lot of work ourselves
We have always had small surpluses, don’t need to buy anything
We have 13K left, average meeting is 9K

                        - Governance

Nothing new
DL committed to rewrite
Navaid refresh

                        - Membership

Change for south Van isle November as DL term up
ZA important for new members that they have a constituency

                        - Communications      

No report

0930     Review Action Items of Last Meeting (November)

ITEM	DETAILS	SPONSOR	ACTION
RRU and CIP both to report to Alice as new manager of both	Provide to Alice top 3 priorities for consideration by the department with RRU and CIP under one reporting person	Jack, to work with membership to develop	Done
RHQ Meeting	Discuss with Alice prior to meeting	Jack	Done
Bonnie Antcliffe to attend meeting	Discuss current reorg and the part SEHAB plays in that. Org charts and individuals’ contacts, new directions etc	A need to understand how operations and policy will link	Done
CA Job descriptions	Send outputs from community process from SEHAB to Alice	Don	Done
WSP, Leadership	Amy Marr is the go to person for questions and to provide info, let our groups all know this	All	Done
Surf Spawner Habitat Assessment and Utilization Methodologies Accreditation	How is the department involved with this initiative and herring spawning habitat protection and restoration	John	Needs new sponsor
Distribute the draft PAR survey to all		Don	June 2012
Send membership update to all, develop new contact list, send to Gord		Don	Done
Committees	Each chair to develop a work plan, send to Jack	Chairs	Done

 1030     Break (15 mins)

 1045     Members’ Issues and Proposed Solutions/Action

 TT is in process to be appointed as commissioner to North Pacific Anadromous Fisheries Commission
LH fish ladder issue. Troubles with BC Hydro
Send SEHAB reports to Dan Cody, Randy Kamp? Other MPs?
Here’s who we are and we will be sending this stuff to you
Jan Enbridge issue. Feeling hopeless. How can we help volunteers? Discussion: SEHAB stay away from Northern Gateway, could conflict with our role. Get volunteers to write letters, SEHAB can't.

1100     Develop RHQ Agenda
                        - Review RHQ Meeting notes and action items

Roll up RHQ with June or try to schedule in next few weeks?
We’ll schedule meeting next few weeks
Having separate RHQ meeting very expensive (extra travel, etc.), and a precedent should not be set for having RHQ meetings 2-3 weeks after SEHAB meetings
Items identified from roundtables: See Draft RHQ Report
1 lost biologist (Provincial Steelhead)
2 projects abandoned
3 budget cuts
4 Department called stupid hurts groups, communication issue
5 partnerships and leveraging much more difficult (in some cases impossible)
6 CA is a very complex position and needs someone good in community, need one person only, inappropriate people being bumped into community positions
7 concerns in process in Clear Span bridge
8 Dealing with Hydro and accountability in process
9 Enbridge
10 Core funding for groups is disappearing
11 Stock assessment
12 WSP should one of top priorities

1300     Identify/Review action items for next meeting

ITEM	DETAILS	SPONSOR	ACTION/DUE
Navaid refresh	Email draft to everyone	Don	March 31 draft
Letter re prov biologists	Email draft to board chair for approval	Terry, Brian	Feb. 15
Water Act docs	Lee will forward to board list several presentations	Lee	Jan 31
Update contact info on website	Bio and contact info, photo	All	Feb 29
Review entire website	Usability, relevance, glitches, links	All review	Feb 29
Bonnie to attend mtg	To work with RHQ for mtg attendance	JM	Bonnie can not attend
WSP letter we need a senior manager to drive the process	write and send to board	Paul JM	Draft sent out
Repair claim form	Start from original, review TB parameters	Don	Feb 3
Suggest MPs to get reports	Send to Jack	All	Comm Cttee to gather names
Contact MPs – letters that we will start sending them stuff	Jack to write, who SEHAB is, why getting info	Jack	Feb. 29
Add Dan Cody to distribution list now	Don will call Dan and inform Dianne	Don	Done
Set up process for sharing info with pols, set distribution list		Comms Com	June
Ask for WSP to be sent to all board members in quantity	Don will call Amy, and follow up with board	Don	Done
Why community doesn’t want to hold aquaculture licences	Resend	Aquaculture Com ZA	March 20
Research facilities locations activities for away mtg in June up north	Send options to board	Jan	Feb. 29
Invite CAs to meetings		JM
2 or 3 mtgs a year?	Rationale based on increasing effectiveness	Membership, finance and exec coms	Next board mtg

 

1350     Planning

A. Minutes from this meeting to be ratified by February 13

B. Date of summer [away] meeting – June 8,9,10

Date of fall [lower mainland] meeting –  November 2,3,4  

C. Away Meeting location – Smithers

D. Invitation to build agenda by – May 7

E. Draft agenda due on – June 1

F. Participants in Monday meeting at RHQ – n/a

1400     Adjourn and Process Claims

LV moved/TT second