FRIDAY June 8, 2012
Hudson’s Bay Lodge Get to Know Community, local guest Greg Brown
SATURDAY June 9, 2012
Attending Tracy Bond, Paul Cipywnyk, Greig Houlden, Jan Lemon, Don Lowen, Jack Minard, ZoAnn Morten, Dianne Ramage, Jim Shinkewski, Gord Wadley
Regrets Eric Carlisle, Lee Hesketh, Brian Smith, Leandre Vignault
Invited Guests Alice Cheung, Fisheries and Oceans Canada - Regional Manager Community Involvement
Brenda Donas, Fisheries and Oceans Canada - Community Advisor North Coast Interior Area
Chair Welcome
SEHAB Workplan Committee Reports
WSP Committee- see committee notes
Aquaculture Committee-see committee notes
Capacity and Core Funding- see committee notes
DFO Report Alice Cheung, see appended report
Board Q&A/Discussion re Number of meetings per year
Roundtables See appended reports
Issues from Roundtables for RHQ Face-to-Face meeting, see RHQ Agenda
Community BBQ hosted by Toboggan Creek, tour of facility and creek trails,
~45 folks attended
SUNDAY June 10, 2012
Ex Committee Reports
Chair Jack
Vice Chair Tracey
Finance ZoAnn
Lorraine Harvey and Janice Jarvis no longer signatories to bank account and cannot be located, ZoAnn Morten and Dianne Ramage are the designated signatories to close the HSBC SEHAB account
Change BoM bank account address to Linda Dore
Membership & Governance Don
Communications Dianne
Review Action Items of Last Meeting -January 2012
|
ITEM |
DETAILS |
SPONSOR |
ACTION |
|
Distribute draft PAR survey |
|
Don |
Fall 2012 |
|
Navaid refresh |
Email draft to everyone |
Don |
Completed |
|
Letter re prov biologists |
Email draft to board chair for approval |
Terry, Brian |
Outstanding |
|
Water Act docs |
Lee will forward to board list several presentations |
Lee |
Outstanding |
|
Update contact info on website, discuss having expert attend meeting to assist with Bios and pics |
Bio and contact info, photo |
Communications Team |
Annual, To be updated in November after elections |
|
Review entire website |
Usability, relevance, glitches, links |
All review |
Underway |
|
Bonnie to attend mtg |
To work with RHQ for mtg attendance |
JM |
Bonnie cannot attend |
|
WSP letter we need a senior manager to drive the process |
write and send to board |
Paul JM |
Draft sent out |
|
Repair claim form |
Start from original, review TB parameters |
Don |
Updated mileage, contract T Sucic to review all forms |
|
Suggest MPs to get reports |
Send to Jack |
All |
Sent to Chair |
|
Contact MPs – letters that we will start sending them stuff |
Jack to write, who SEHAB is, why getting info |
Jack |
July 31 to develop Ex summary from each meeting |
|
Add Dan Cody to distribution list now |
Don will call Dan and inform Dianne |
Don |
Done |
|
Set up process for sharing info with pols, set distribution list |
|
Comms Com |
Done |
|
Ask for WSP to be sent to all board members in quantity |
Don will call Amy, and follow up with board |
Don |
Done |
|
Why community doesn’t want to hold aquaculture licenses |
Resend |
Aquaculture Com |
Complete legal advice and distribute to PIP, CEDP facilities, SEP Conference sessison |
|
Organize tour and project visits for June meeting in Smithers |
Send options to board |
Jan |
done |
|
Invite CAs to meetings |
|
JM |
ongoing |
|
2 or 3 meetings a year?
|
Rationale based on increasing effectiveness |
Membership, finance and exec coms |
done |
1030 Break (15 mins) AND Process Claims
1045 Members’ Issues and Proposed Solutions/Action
1100 Develop RHQ Agenda
- Review RHQ Meeting notes and action items
1115 Identify/Review action items for next meeting
|
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
|
WSP, send copy or excerpts to Prime Minister, DPM and Minister |
How do changes and policy dovetail |
Jack |
June 30, 2012 |
|
PAR, pursue face to face with national PAR staff on license holders, |
PAR committee to work with Graham on arranging meeting |
PAR committee |
RHQ, Monday |
|
Explore opportunity to uncouple bc acts or regs from joint review to have stronger provincial acts(if after the dust settles they are indeed stronger) |
Explore but bring community voice to upcoming public consultations, get copy of trigger wording |
Jack Gord to work on this |
July 15, 2012 |
|
What level of consultation process is sehab, if our minutes are to be posted to the consultation secretariat website |
5 levels of consultation, which are we |
Jack |
RHQ, Monday |
|
Ratify Lee Hesketh renewal as BC interior south rep |
All in favour |
Don |
Done |
|
Accept nomination of Ian Bruce |
Jan move to accept greig second |
Don |
Done |
|
New proposed members to observe |
Diane and Elizabeth invited to observe next meeting |
Don |
When received |
|
Number of meetings a year |
3: one out, one in and one work planning, plus committee work in between, SEHAB decision to determine |
Jack |
Done |
|
Lawyer PAR and contracts, Liability, CRA, |
3 Lawyers names put forward |
PAR Committee |
July 31, 2012 |
|
ZoAnn Morten and Dianne Ramage are the designated signatories to close the HSBC SEHAB account
|
Lorraine Harvey and Janice Jarvis no longer signatories to bank account and cannot be located, Greig Houlden moved Jim Shinkewski second |
Finance Committee |
July 31 2012 |
|
Change BoM bank account address to Linda Dore |
Finance Committee to change |
Finance Committee |
July 31 2012 |
|
Communications report on how we gather the voice of community, how we are recruited to the board by the CAs and community, difficulty in recruiting and maintaining board members on sehab board, volunteerism of board members reflected in bios |
Communications committee |
Dianne |
October 31 2012 |
|
Review pending applications proposed from DFO CAs and circulate to Board members |
Membership committee |
Don |
As received |
|
Navaids – Move to accept May 2012 Edition as discussed |
Moved by Gord Wadley Second Jan Lemon |
Don |
Done |
|
Develop meeting ex summary to be sported to our website and shared with our groups and MPs, MLAs |
Chair |
Jack |
July 31 2012 |
|
Cohen WSP Friday Forum |
Team |
Jack |
Sept 15, 2012 |
1300 Planning
A. Minutes from this meeting to be ratified by June
B. Date Fall Meeting, N Vancouver BC: November 2,3,4
C. Date Winter Meeting, N Vancouver BC: February 1-3, 2013
D. Invitation to build agenda by – October 1, 2012
E. Draft agenda due on – October 14, 2012
F. Participants in Monday meeting at RHQ –
1310 Adjourn, Process Claims Prepare to depart on Field Trip to Hazelton/Kispiox, Moricetown, Mission Creek fence and tour of three rivers in flood
- 13:30 (latest) Leave Smithers in van with bag lunches. Info regarding stream issues en route.
- 14:00 Stop and outline of activities (traditional and otherwise) at Moricetown Canyon.
- 14:30 Overview of rearing habitat and overwintering sample sites on Waterfall Creek in New Hazelton.
- 15:00 Visit to Mission Creek fence site and proposed location for downstream spawning bed enhancements.
- 16:00 Travel to Kispiox Valley. Info regarding juncture of rivers en route.
- 17:00-5:00 Dinner at Gord and Mary Lou's place on Poplar Park Road.
- 18:15 Leave for Smithers Airport for 19:30 check-in.
RHQ Agenda
|
Roundtable Issues |
Take to RHQ |
Topic Lead |
|
C-38 , Science, |
No, Ottawa , Minister and DPM |
|
|
DFO Staffing, capacity, succession |
yes |
|
|
WSP |
yes |
|
|
Marginalizing of public that support environment |
No, Ottawa , Minister and DPM |
|
|
Meeting National PAR Licensing |
yes |
|
Jack, Don, Jim,
Closing the Loop: reporting back
Minutes of last RHQ meeting, what was agreed to,
C 38 what are you telling Ottawa
Work on MPs not Prime Minister or Minister
Concentration of jobs and duties on fewer staff
Org chart, regional and area habitat staff positions, C&P, CAs, other SEP support positions
Ask Bonnie about mileage expense recovery reduction
What is your understanding of the volunteer community or the public’s reaction to the changes in C-38
Update on Work Plan Committees