FRIDAY            February 1, 2013

1900 - 2100        Committee Chairs arrange Committee Meetings

SATURDAY      February 2, 2013

0845                 Meet and Greet - get prepared

0900 - 1600       Workplans, DFO and Rountables

Attending:        Jack Minard, Paul Cipywynk, Eric Carlisle, Brian Smith, Terry Tebbs (alternate for Shinkewski), Tim Sucic (is replacing Tebbs as alternate), Jan Lemon, ZoAnn Morten, Leandre Vigneault, Ian Bruce, Dianne Sanford, Lee Hesketh, Elizabeth Hardy,

Regrets:           Jim Shinkewski, Wayne Salewski,

Observing:       Jim Armstrong for CA Brian Klassen

 Karl Wilson, DFO observer   

Invited Guests: Alice Cheung, Fisheries and Oceans Canada Regional Manager Community Involvement;

                        Maurice Coulter-Boisvert, Community Advisor North side Fraser River, Burnaby to Mission

                        Sandie Hollick-Kenyon, Community Advisor Burrard Inlet, Indian Arm

                        Guests Attending: Alice and Maurice

0900                 Chair – Welcome

                         New member and term extension ratifications

                         Term extension – Brian Smith

                        New Member Ratification – Elizabeth Hardy

                        Change in PSF alternates – Terry Tebbs to be replaced by Tim Susic

                        Welcome to Jim Armstrong (Fraser South)

0910                SEHAB Workplan Committee Reports – 10 mins each

WSP Committee

Sent documents to board members with synopsis of Cohen Commission recommendations re WSP, and the 2011 WSP Performance Review to members by email. No government response yet to any Cohen recommendation though deadlines are already passing. WSP Committee to keep eye on what’s happening, see if community can help move recommendations forward.

 Aquaculture Committee

Report to be posted to website

Capacity and Core Funding

No report

 0940                 DFO Report – Alice Cheung

Hearing a lot about habitat concerns. If you need clarification, try Monday’s meeting with senior staff. I can share info about aquaculture issues. There are major ramifications to how we collectively are doing business. We are busy trying to figure things out. There is a lot of concern from community on holding licenses.

Comment about getting a fresh organization chart so SEHAB members know who they should be talking to. Alice can be SEHAB’s point of entry. 

Comment re concerns about holding water licences. DFO wishes to reduce liabilities.

Uncertainty around CAs. Vacant positions. Dust hasn’t settled yet. Vacant CA slots are potential landing spots for internal postings as jobs are shuffled.

PIP application process. Representation has been good. In Feb will start going through the second phase. Third phase is awarding the funds. Tina working with CAs.

Question about how many groups who used to get PIP grants did not meet the deadline. No answer on that yet.

Question about the MERX process as to how new groups that are formed get in when it is a three-year window? Answer – there are exceptions to the rule.

Community Workshop. Partnerships, discussions. Joint goals. Presentation topics – want to have more conversation about this. DFO staff cannot speak to Fisheries Act, Cohen at this time. Comment that community will be looking for answers. Comment that educating volunteers about Cohen and WSP is a good thing, Comment that the workshop has to be meaningful to the volunteers who attend. We need to address the burning issues. Comment that PMO will respond to Cohen, not DFO.

 

1030               Break
Presentation by Maurice Coulter-Boisvert on projects in his area, North Side Fraser River,      Burnaby to Mission

Maurice presented a snapshot of projects in his area, which members found informative. 

1130                 Board Q&A/Discussion

1200                 Lunch

1330                 Roundtables Part One (Verbal Reports 12 +or- reports: 5 mins each)

All members presented a snapshot of their areas these can be accessed under “rountables” at www.sehab.ca

PSKF reports a drop in applications for habitat restoration

1430                 Break

1445                 Roundtables Part Two (amalgamating and prioritizing for RHQ)

1630                 Adjourn (Dinner together at 1800 location TBA)

SUNDAY February 3, 2013

0900 - 1400      Business Meeting

900                   Ex Committee Reports

Chair Jack

No Friday night forum this time because no DFO presence was available.

Chair asked that everyone be very sure to use the proper email lists when emailing. For example if you receive an email on the google list serve DO NOT reply to these. Instead email to List #1 – your constituent groups, List #2 – SEHAB Members and alternates, or List #3 Your fellow committee members (currently three committees – Aquaculture, WSP (includes habitat, stock assessment, enforcement etc.) and Capacity and Funding Committee) or List#4 Constituent Groups, SEHAB members and alternates and Alice.

Executive Committee meeting notes:

SEHAB Executive Meeting Teleconference

Jan. 10, 2013

Present: Jack, Jim, Paul, Greig

Regrets: ZoAnn

-       February 2013 Agenda

Paul to invite Maurice, Jim to invite Sandie.
 -      Feb Bookings for meeting

All in good shape – members are asked to book rooms right away

-       Friday Forum on WSP/Cohen

Nobody will commit from DFO/RHQ

Paul: agree that it can’t be done without senior DFO representation. Jim, Greig concur. ZoAnn confirmed in earlier email that it doesn’t work without DFO.

Decision to cancel Friday Forum at the February meeting.

-       Membership

Greig received info from Elizabeth Hardy

Additional term for Brian to be ratified.

Charmaine (sp?) confirmed as new alternate for North Coast by Rob Dams

Jim Armstrong from Nicomekl: Is it within our means to add another rep? Greig – Suggestion that Jim could attend Feb mtg at own expense.

-       Committees

Capacity/Fundraising
Nothing to report. Jack request that Jim take over as chair of that committee. Jim confirmed

WSP – Paul: hanging in the wind waiting to see if PMO/DFO will follow up on Cohen recommendations. Decision to boil out WSP recommendations from Cohen report and use to compose letter to minister and encourage members and constituents to do the same. Send out to our constituents encouraging folks to write letters supporting implementation of Cohen WSP recommendations.

WSP committee to put together some info and lead some action. Not a protest, but statement of concerns.

When sending this info out to our constituents, include copy of letter that SEHAB is to write to PM, Minister, supporting Cohen WSP recommendations as an example.

Contact Amy Mar re implementation progress and fallout from FA changes and Cohen, if any.

Aquaculture – Has held conference call (report out at SEHAB meeting) and have a meeting set up with RHQ, Sue Falinger, Bonnie Antcliffe and Kaarina McGivney has responded as attending Jan 24, 2013

Working with SEP Community Workshop 2013 team and DFO to ensure that sessions being asked for by community and partners we  accurately address the BMP's, focusing on the SEP programming that all will help inform the decision making processes as to what is best for the animals under "our" care. 

Vice Chair                             Jim

Not present, no report

Finance                                 ZoAnn

Report posted to website

Request for funds:

MOTION for aqua committee to be assigned a maximum of $4,000 to hire legal counsel

Move by ZoAnn/Terry – Passed

Membership & Governance        Greig

Ratified extension of Brian’s term

Ratified appointment of Elizabeth for Sea to Sky

Tim replacing Terry as PSF alternate

Charmaine new alternate for North Coast

Jim Armstrong to attend Feb meeting

MOTION Terry/Brian move to add member from South Fraser, and that Jim Armstrong be added. Passed unanimously.

Communications                Paul

No report, but reminder to provide info for website

Discussion of roundtable reporting format

 

0930     Action Items of Last Meeting

ITEM

DETAILS

SPONSOR

ACTION/DUE

WSP, send copy or excerpts to Prime Minister, DPM and Minister

How do changes and policy dovetail

Jack

Delayed to include Cohen

PAR, pursue face to face with national PAR staff on license holders,

PAR committee to work with Graham on arranging meeting

PAR committee

RHQ, Ongoing

 

Members’ Issues and Proposed Solutions/Action

 

Develop RHQ Agenda and action items (Closing the Loop)

 

1)     New delivery framework for habitat

Who is in charge? Empty boxes. Who do we go to for what?

New DFO org chart.

Lack of response to corporations damaging streams

Gravel mining

DFO not involved in decision on Little Campbell re casino

RAR Haida Gwaii

IPP denied by DFO field staff, then approved up the ladder

Is stopping development DFO responsibility or municipal?

Who is in charge and what authority do they have?

 

2) Water Licenses –           

 

If DFO is relinquishing who is going to fill the gap?

Community can’t get licenses

 

3)     need to report back to community

4)     CA institutional knowledge, how will it be replaced? What is the process and what stage is it at?

5)     Habitat, includes pipelines. Could we get more people at the table? From Oceans, from Habitat? Could we go with weekday meetings?

6)     Who is looking after WSP?

7)     What’s the priority? Wild fish? Farmed salmon? What’s a wild fish?

8)     Risk assessment framework for hatchery fish. Is DFO working on risk assessment on habitat loss? Ensure these are science based.

9)     Is eelgrass still classified as critical habitat?

10)  Definitions of words such as “prescribed waters” etc. All definitions need clarification

11)  Beach wrack harvesting. Is there role for DFO?

12)  Funding of CEDPs? Facilities getting old

13)  Log dumps, example of “where is habitat?” Why not 1 dump instead of 3 in same area?

14)  Different rules for public and private land? Do we have only those two categories? Example of difficulties protecting things

15)  RAR––how poorly it’s working

16)  Need a refreshed community directory

17)  Need a media relations presence on west coast

18)  Public consultations on new regulations

19)  How will DFO achieve mandate in face of budget cuts?

20)  Receiving mixed info about clipping fish. What policy does DFO have in place?

21)  When is SEHAB going to be asked to be on IMAP?

Motion – That Zo Ann be SEHAB rep to Southern Chinook Planning Process with Paul as alternate.

Moved by Greig/Ian. Passed 

RHQ Attendees: Jack, ZA, Lee, Paul, Brian, Jim

Identify/Review action items for next meeting

Action Items Identified at November 2012 Meeting:

 

ITEM

DETAILS

SPONSOR

ACTION/DUE

Letter to Prime Minister and Minister of Fisheries regarding Cohen and  WSP

Get letter signed by all

Jack

March 1

Info to groups about funding through MERX (is this not CA job)

Core Capacity Working Group to follow up with groups

Jack, CC Committee, Leandre

Report at June meeting

Epic Fail, Al Wood and Ron MacLeod Oct 2012 distributed to all, available  electronically

Read and develop suggestions to   inform letter to Minister/Prime Minster above

Paul, WSP Committee

Done letter circulated

Monday meeting, high level make recommendations on and identify where and how we can work together on issues

Alice: Boil it down, keep it under the Workplan groups  and high level,

SEHAB Caution: do not lump too many things together

 

Greig, Governance  Chair

“Closing the Loop”

Document holds items not dealt with

Add Paul Cipywnyk and Jim Shinkewsky as bank signatories

Motion: Jack Minard,

Seconded Leandre Vigneault

Finance chair

Sign documents asap

Seek funding for PAR meeting Feb 2013

Continue moving workshop refinement forward

PAR Committee, ZoAnn

Ongoing

Communicate with MLAs and Prov ministers regarding SEHAB and community issues

SEHAB reps to communicate with their MLAs

Greig/Jack

Ongoing

SEHAB Accountability

Meeting prep: email cc Paul, SEP outreach to groups during meeting prep

Paul, Chair of Communications

Every meeting

 

Items Identified at February 2013 Meeting

ITEM

DETAILS

SPONSOR

ACTION/DUE

PSF is doing its own work on WSP

Paul to keep in touch with Terry on PSF work on WSP

Paul

Ongoing

Letter to DFO Minister re WSP/Cohen

Paul/Communications Committee to write letter to Minister re community support for Cohen recommendations re WSP

Paul

ASAP

Aquaculture Working Group to get legal advice

Motion passed to fund aquaculture group up to $4,000 to hire lawyer for legal advice re licensing issues

Zo Ann

Ongoing

Working groups to inform treasurer of any funds required to accomplish tasks

Chairs of working groups to contact Zo Ann if they require any funds to further their work

All Working Group chairs

By March 1

SEHAB booth, promo materials for SEP workshop 2013

Develop a SEHAB presence for the 2013 SEP Workshop on Bowen Island

Paul, Communications Committee

In Place for Workshop 2013

Update list of members and alternates

Greig to update Don’s latest list and circulate to all members

Greig, Membership Committee

immediate

Update list of members and alternates

Members and alternates to check and confirm latest memberships list

All

ASAP after new list is circulated

Governance

Gov. Committee to look into Navaids re alternates acceptance process and change if neccessary

Jack/Greig/Jim

For June meeting

BC Wildlife Federation to be removed from SEHAB website

No such representation at present

Paul > Pat

ASAP

Revise roundtable template

Simplify. Free flow. Start with action items to take to RHQ. Then local stories, issues. Many comments about people not liking to fit things into boxes. Key points, Stories, end with boxes.

Paul, Communications Committee

Circulate at least a month before next meeting

Website updating

Please check bios, photos, other materials on website. If errors or omissions or additions, please let Pat know

All

Ongoing

Update, circulate committee/working group lists

New folks to add their names to where they want to contribute. Note that suggested maximum is one standing committee & one working group per member

All

March 1

Next meeting date

Jack to check facilities near Comox Valley

Jack

June 7, 8 and 9 in Courtenay

Send meeting minutes to your groups

 

All

After minutes finalized and ratified

 1345       Planning

 

A.   Minutes from this meeting to be ratified by February 15, 2013

B.   Date next meeting:  Comox Valley hosting. June 7, 8, 9 alternate June 14, 15, 16

C.   Invitation to build agenda by May 7, 2013

D.   Draft agenda due on May 24, 2013

E.   Participants in Monday meeting at RHQ – Jack, ZA, Lee, Paul, Brian, Jim

1400     Adjourn, Process Claims