SALMON ENHANCEMENT AND HABITAT ADVISORY BOARD
DRAFT Minutes
Feb. 1-3, 2013
Pinnacle Hotel at the Pier
FRIDAY February 1, 2013
1900 - 2100 Committee Chairs arrange Committee Meetings
SATURDAY February 2, 2013
0845 Meet and Greet - get prepared
0900 - 1600 Workplans, DFO and Rountables
Attending: Jack Minard, Paul Cipywynk, Eric Carlisle, Brian Smith, Terry Tebbs (alternate for Shinkewski), Tim Sucic (is replacing Tebbs as alternate), Jan Lemon, ZoAnn Morten, Leandre Vigneault, Ian Bruce, Dianne Sanford, Lee Hesketh, Elizabeth Hardy,
Regrets: Jim Shinkewski, Wayne Salewski,
Observing: Jim Armstrong for CA Brian Klassen
Karl Wilson, DFO observer
Invited Guests: Alice Cheung, Fisheries and Oceans Canada Regional Manager Community Involvement;
Maurice Coulter-Boisvert, Community Advisor North side Fraser River, Burnaby to Mission
Sandie Hollick-Kenyon, Community Advisor Burrard Inlet, Indian Arm
Guests Attending: Alice and Maurice
0900 Chair – Welcome
New member and term extension ratifications
Term extension – Brian Smith
New Member Ratification – Elizabeth Hardy
Change in PSF alternates – Terry Tebbs to be replaced by Tim Susic
Welcome to Jim Armstrong (Fraser South)
0910 SEHAB Workplan Committee Reports – 10 mins each
WSP Committee
Sent documents to board members with synopsis of Cohen Commission recommendations re WSP, and the 2011 WSP Performance Review to members by email. No government response yet to any Cohen recommendation though deadlines are already passing. WSP Committee to keep eye on what’s happening, see if community can help move recommendations forward.
Aquaculture Committee
Report to be posted to website
Capacity and Core Funding
No report
0940 DFO Report – Alice Cheung
Hearing a lot about habitat concerns. If you need clarification, try Monday’s meeting with senior staff. I can share info about aquaculture issues. There are major ramifications to how we collectively are doing business. We are busy trying to figure things out. There is a lot of concern from community on holding licenses.
Comment about getting a fresh organization chart so SEHAB members know who they should be talking to. Alice can be SEHAB’s point of entry.
Comment re concerns about holding water licences. DFO wishes to reduce liabilities.
Uncertainty around CAs. Vacant positions. Dust hasn’t settled yet. Vacant CA slots are potential landing spots for internal postings as jobs are shuffled.
PIP application process. Representation has been good. In Feb will start going through the second phase. Third phase is awarding the funds. Tina working with CAs.
Question about how many groups who used to get PIP grants did not meet the deadline. No answer on that yet.
Question about the MERX process as to how new groups that are formed get in when it is a three-year window? Answer – there are exceptions to the rule.
Community Workshop. Partnerships, discussions. Joint goals. Presentation topics – want to have more conversation about this. DFO staff cannot speak to Fisheries Act, Cohen at this time. Comment that community will be looking for answers. Comment that educating volunteers about Cohen and WSP is a good thing, Comment that the workshop has to be meaningful to the volunteers who attend. We need to address the burning issues. Comment that PMO will respond to Cohen, not DFO.
1030 Break
Presentation by Maurice Coulter-Boisvert on projects in his area, North Side Fraser River, Burnaby to Mission
Maurice presented a snapshot of projects in his area, which members found informative.
1130 Board Q&A/Discussion
1200 Lunch
1330 Roundtables Part One (Verbal Reports 12 +or- reports: 5 mins each)
All members presented a snapshot of their areas these can be accessed under “rountables” at www.sehab.ca
PSKF reports a drop in applications for habitat restoration
1430 Break
1445 Roundtables Part Two (amalgamating and prioritizing for RHQ)
1630 Adjourn (Dinner together at 1800 location TBA)
SUNDAY February 3, 2013
0900 - 1400 Business Meeting
900 Ex Committee Reports
Chair Jack
No Friday night forum this time because no DFO presence was available.
Chair asked that everyone be very sure to use the proper email lists when emailing. For example if you receive an email on the google list serve DO NOT reply to these. Instead email to List #1 – your constituent groups, List #2 – SEHAB Members and alternates, or List #3 Your fellow committee members (currently three committees – Aquaculture, WSP (includes habitat, stock assessment, enforcement etc.) and Capacity and Funding Committee) or List#4 Constituent Groups, SEHAB members and alternates and Alice.
Executive Committee meeting notes:
SEHAB Executive Meeting Teleconference
Jan. 10, 2013
Present: Jack, Jim, Paul, Greig
Regrets: ZoAnn
- February 2013 Agenda
Paul to invite Maurice, Jim to invite Sandie.
- Feb Bookings for meeting
All in good shape – members are asked to book rooms right away
- Friday Forum on WSP/Cohen
Nobody will commit from DFO/RHQ
Paul: agree that it can’t be done without senior DFO representation. Jim, Greig concur. ZoAnn confirmed in earlier email that it doesn’t work without DFO.
Decision to cancel Friday Forum at the February meeting.
- Membership
Greig received info from Elizabeth Hardy
Additional term for Brian to be ratified.
Charmaine (sp?) confirmed as new alternate for North Coast by Rob Dams
Jim Armstrong from Nicomekl: Is it within our means to add another rep? Greig – Suggestion that Jim could attend Feb mtg at own expense.
- Committees
Capacity/Fundraising
Nothing to report. Jack request that Jim take over as chair of that committee. Jim confirmed
WSP – Paul: hanging in the wind waiting to see if PMO/DFO will follow up on Cohen recommendations. Decision to boil out WSP recommendations from Cohen report and use to compose letter to minister and encourage members and constituents to do the same. Send out to our constituents encouraging folks to write letters supporting implementation of Cohen WSP recommendations.
WSP committee to put together some info and lead some action. Not a protest, but statement of concerns.
When sending this info out to our constituents, include copy of letter that SEHAB is to write to PM, Minister, supporting Cohen WSP recommendations as an example.
Contact Amy Mar re implementation progress and fallout from FA changes and Cohen, if any.
Aquaculture – Has held conference call (report out at SEHAB meeting) and have a meeting set up with RHQ, Sue Falinger, Bonnie Antcliffe and Kaarina McGivney has responded as attending Jan 24, 2013
Working with SEP Community Workshop 2013 team and DFO to ensure that sessions being asked for by community and partners we accurately address the BMP's, focusing on the SEP programming that all will help inform the decision making processes as to what is best for the animals under "our" care.
Vice Chair Jim
Not present, no report
Finance ZoAnn
Report posted to website
Request for funds:
MOTION for aqua committee to be assigned a maximum of $4,000 to hire legal counsel
Move by ZoAnn/Terry – Passed
Membership & Governance Greig
Ratified extension of Brian’s term
Ratified appointment of Elizabeth for Sea to Sky
Tim replacing Terry as PSF alternate
Charmaine new alternate for North Coast
Jim Armstrong to attend Feb meeting
MOTION Terry/Brian move to add member from South Fraser, and that Jim Armstrong be added. Passed unanimously.
Communications Paul
No report, but reminder to provide info for website
Discussion of roundtable reporting format
0930 Action Items of Last Meeting
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
WSP, send copy or excerpts to Prime Minister, DPM and Minister |
How do changes and policy dovetail |
Jack |
Delayed to include Cohen |
PAR, pursue face to face with national PAR staff on license holders, |
PAR committee to work with Graham on arranging meeting |
PAR committee |
RHQ, Ongoing |
Members’ Issues and Proposed Solutions/Action
Develop RHQ Agenda and action items (Closing the Loop)
1) New delivery framework for habitat
Who is in charge? Empty boxes. Who do we go to for what?
New DFO org chart.
Lack of response to corporations damaging streams
Gravel mining
DFO not involved in decision on Little Campbell re casino
RAR Haida Gwaii
IPP denied by DFO field staff, then approved up the ladder
Is stopping development DFO responsibility or municipal?
Who is in charge and what authority do they have?
2) Water Licenses –
If DFO is relinquishing who is going to fill the gap?
Community can’t get licenses
3) need to report back to community
4) CA institutional knowledge, how will it be replaced? What is the process and what stage is it at?
5) Habitat, includes pipelines. Could we get more people at the table? From Oceans, from Habitat? Could we go with weekday meetings?
6) Who is looking after WSP?
7) What’s the priority? Wild fish? Farmed salmon? What’s a wild fish?
8) Risk assessment framework for hatchery fish. Is DFO working on risk assessment on habitat loss? Ensure these are science based.
9) Is eelgrass still classified as critical habitat?
10) Definitions of words such as “prescribed waters” etc. All definitions need clarification
11) Beach wrack harvesting. Is there role for DFO?
12) Funding of CEDPs? Facilities getting old
13) Log dumps, example of “where is habitat?” Why not 1 dump instead of 3 in same area?
14) Different rules for public and private land? Do we have only those two categories? Example of difficulties protecting things
15) RAR––how poorly it’s working
16) Need a refreshed community directory
17) Need a media relations presence on west coast
18) Public consultations on new regulations
19) How will DFO achieve mandate in face of budget cuts?
20) Receiving mixed info about clipping fish. What policy does DFO have in place?
21) When is SEHAB going to be asked to be on IMAP?
Motion – That Zo Ann be SEHAB rep to Southern Chinook Planning Process with Paul as alternate.
Moved by Greig/Ian. Passed
RHQ Attendees: Jack, ZA, Lee, Paul, Brian, Jim
Identify/Review action items for next meeting
Action Items Identified at November 2012 Meeting:
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
Letter to Prime Minister and Minister of Fisheries regarding Cohen and WSP |
Get letter signed by all |
Jack |
March 1 |
Info to groups about funding through MERX (is this not CA job) |
Core Capacity Working Group to follow up with groups |
Jack, CC Committee, Leandre |
Report at June meeting |
Epic Fail, Al Wood and Ron MacLeod Oct 2012 distributed to all, available electronically |
Read and develop suggestions to inform letter to Minister/Prime Minster above |
Paul, WSP Committee |
Done letter circulated |
Monday meeting, high level make recommendations on and identify where and how we can work together on issues |
Alice: Boil it down, keep it under the Workplan groups and high level, SEHAB Caution: do not lump too many things together
|
Greig, Governance Chair |
“Closing the Loop” Document holds items not dealt with |
Add Paul Cipywnyk and Jim Shinkewsky as bank signatories |
Motion: Jack Minard, Seconded Leandre Vigneault |
Finance chair |
Sign documents asap |
Seek funding for PAR meeting Feb 2013 |
Continue moving workshop refinement forward |
PAR Committee, ZoAnn |
Ongoing |
Communicate with MLAs and Prov ministers regarding SEHAB and community issues |
SEHAB reps to communicate with their MLAs |
Greig/Jack |
Ongoing |
SEHAB Accountability |
Meeting prep: email cc Paul, SEP outreach to groups during meeting prep |
Paul, Chair of Communications |
Every meeting |
Items Identified at February 2013 Meeting
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
PSF is doing its own work on WSP |
Paul to keep in touch with Terry on PSF work on WSP |
Paul |
Ongoing |
Letter to DFO Minister re WSP/Cohen |
Paul/Communications Committee to write letter to Minister re community support for Cohen recommendations re WSP |
Paul |
ASAP |
Aquaculture Working Group to get legal advice |
Motion passed to fund aquaculture group up to $4,000 to hire lawyer for legal advice re licensing issues |
Zo Ann |
Ongoing |
Working groups to inform treasurer of any funds required to accomplish tasks |
Chairs of working groups to contact Zo Ann if they require any funds to further their work |
All Working Group chairs |
By March 1 |
SEHAB booth, promo materials for SEP workshop 2013 |
Develop a SEHAB presence for the 2013 SEP Workshop on Bowen Island |
Paul, Communications Committee |
In Place for Workshop 2013 |
Update list of members and alternates |
Greig to update Don’s latest list and circulate to all members |
Greig, Membership Committee |
immediate |
Update list of members and alternates |
Members and alternates to check and confirm latest memberships list |
All |
ASAP after new list is circulated |
Governance |
Gov. Committee to look into Navaids re alternates acceptance process and change if neccessary |
Jack/Greig/Jim |
For June meeting |
BC Wildlife Federation to be removed from SEHAB website |
No such representation at present |
Paul > Pat |
ASAP |
Revise roundtable template |
Simplify. Free flow. Start with action items to take to RHQ. Then local stories, issues. Many comments about people not liking to fit things into boxes. Key points, Stories, end with boxes. |
Paul, Communications Committee |
Circulate at least a month before next meeting |
Website updating |
Please check bios, photos, other materials on website. If errors or omissions or additions, please let Pat know |
All |
Ongoing |
Update, circulate committee/working group lists |
New folks to add their names to where they want to contribute. Note that suggested maximum is one standing committee & one working group per member |
All |
March 1 |
Next meeting date |
Jack to check facilities near Comox Valley |
Jack |
June 7, 8 and 9 in Courtenay |
Send meeting minutes to your groups |
|
All |
After minutes finalized and ratified |
1345 Planning
A. Minutes from this meeting to be ratified by February 15, 2013
B. Date next meeting: Comox Valley hosting. June 7, 8, 9 alternate June 14, 15, 16
C. Invitation to build agenda by May 7, 2013
D. Draft agenda due on May 24, 2013
E. Participants in Monday meeting at RHQ – Jack, ZA, Lee, Paul, Brian, Jim
1400 Adjourn, Process Claims