FRIDAY March 7, 2014
1900 - 2100 SEHAB Committee Meetings (Chairs to arrange with members)
SATURDAY March 8, 2014
0845 Meet and Greet - get prepared
0900 - 1600 Reports, Workplans, DFO and Roundtables
Attending: Leandre Vignault, Jim Shinkewski, Wayne Salewski, Ian Bruce, ZoAnn Morten, Grieg Houlden, Jan Lemon, Brian Smith, Paul Cipywynk, Eric Carlisle, Dianne Sanford, Jim Armstrong, Lee Hesketh
Regrets: Regrets: Jack Minard, Elizabeth Hardy
Invited Guests: Alice Cheung, Fisheries and Oceans Canada- Regional Manager Community Involvement Program
Matthew Foy, Fisheries and Oceans Canada – Project Biologist, Lower Fraser SEP Restoration Unit
0900 Chair – Welcomeand Opening Remarks (5mins)
Vice Chair Jim Shinkewski chaired the meeting
Read Chair Jack Minard’s opening remarks
0905 Guest Presentation
Matt Foy: We don’t understand how much has been accomplished in the last two or three decades.We can help nature, and repopulate in a decade.SEP is in a good place. There are legislative changes and challenges, and we’ll have to see how next 10 years go. But we have to remember how far we’ve come.CA Replacement – there is a lot of retirement. Federal govt going through changes across Canada.
Alice, right now it is very difficult to get permanent hires. This is government wide.
0950 Roundtables Part one
SEHAB representatives presented geographical reports. These reports will be posted to the SEHAB website.
1030 Break
1045 Roundtables Part two
SEHAB representatives presented geographical reports. These reports will be posted to the SEHAB website.
1200 Lunch
1330 DFO Report, Alice Cheung
Due to budgetary restraints there are more restrictions, more oversight, but SEP is still one of the most successful programs in government. There will be a SEP audit commencing in spring, and there will be opportunities for SEHAB to meet with auditors from Ottawa. Question of integrating streamkeeper data – Alice will look into this issue. CA replacement – priority goes to other DFO staff who are being reassigned. If they are not “fishy” enough they will be trained. Policy issues such as Cohen are being handled at PMO level. The WSP is still significant policy and still guides DFO work.
Questions raised re lack of DFO response to events such as the Silver Creek/Burnaby Lake coal spill.
Clarification that SEHAB doesn’t “consult” it “advises.”
Steelhead issue – province manages steelhead.
ACTION: PAR committee write to province re steelhead
1440 Break
1500 Board Q&A/Discussion
1530 AmalgamateRoundtable Topics and Prioritize for RHQ
- See the Closing the Loop Document October 2013
Top Items
Unethical professionals problem – self-declared QEPs
Hydrocarbon transport – limit corridors – why does each of many pipelines proposed for BC’s north have its own corridor?
NEB being giveauthorization to assess habitat, issue related permits
Budget cuts - Lack of funding for staff, lack of support
Enforcement problems, point of contact (nobody to call). Federal and provincial, compliance
Steelhead aquaculture licensing
Changes to treatment of environment in provincial curriculum
ACTION Dianne Sletter to province re curriculum changes, curriculum committee teachers federation
1630 Adjourn
SUNDAY March 9, 2014
NB RHQ Meeting will commence at 1330 today (No meeting in Vancouver on Monday)
0900 - 1400 Business Meeting
900 Standing Committee Reports
Chair
Rethink committee structure?
Habitat
Suspend WSP for now until it comes up with DFO again
Letter from Minister of Forests and Land
Cumulative Effects Framework – Wayne
ACTION: Wayne formulate response
ACTION: Paul Letters from SEHAB to other organizations and responses received to go on website
Education
Finance
ZA: Been very frugal. Some people have not been able to attend meetings, so we have modest surplus.
Membership
See reports from committee chair GreigHoulden
MOTION: Greig move, Jim second to renew representatives as per Membership Report
Make Dianne Ramage alternate for PSF
Get a new alternate for PaulCipywnyk’s area
ACTION Paul look for new alternate
ACTION Jim S - Dianne to be PSF alternate
Frustration of musical-chair CAs when trying to get approval for reps
ACTION: ALL Update your contact and CA info with Greig
MOTION Ian/Dianne S replace “shall” with “should” in membership regulations regarding staggered terms
ACTION: ALL Please send Paul your bios and to website
Governance
No report
Communication
See Paul’s report
PAR
ZA: report
Steelhead issue should be govt to govt
Conf call – groups had been told different things
Perception of be bullied into having to take the license or lose the program
Group risk, should be DFO
SEHAB Working Groups- Annual Work Planning
WSP Committee
No report
Aquaculture Committee
PAR report above
Capacity and Core Funding
No report
1000 Action Items fromJune 7-9, 2013 Meeting (2 meetings ago for reference)
|
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
|
WSP, send copy or excerpts to Prime Minister, DPM and Minister |
How do changes and policy dovetail |
WSP Committee |
Ongoing; Get the right people to the table |
|
PAR, pursue face to face with national PAR staff on license holders, |
PAR committee to work with Graham on arranging meeting |
PAR committee |
Work with provincial govt |
|
Review the process of CEAA reviews as they move to the province |
Discuss process with both players |
Jim |
Prov. System working – Jim will act as sounding board if members have questions for federal and prov. assessments |
|
How do we post to the Secretariat site? |
Paul to post |
Paul Post links |
Ask at RHQ it would be easier if link was directly to the minutes of meeting. calendar only mentions the Monday meetings, we note that
Link Only |
|
ZoAnn getting documents signed
|
Take signed document to HBC |
Finance Committee |
Ongoing – docs ready ZoAnn will complete if possible |
|
Communications report on how we gather the voice of community, how we are recruited to the board by the CAs and community, difficulty in recruiting and maintaining board members on SEHAB board, volunteerism of board members reflected in bios |
Communications Committee |
Paul |
Ontrack and Ongoing
See membership report |
|
Develop meeting ex summary to be uploadedto our website and shared with our groups and MPs, MLAs |
Chair |
Jack |
Closing the Loop Document – ongoing |
Action items from October 18-20 meeting (previous meeting)
|
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
|
Letter to professional organizations |
“professional reliance” a part of the problem? new definition of term may have effect on decisions |
Jim and Wayne |
Oct 31
One letter sent
Working on another one |
|
All Committees to meet |
Touching bases and creating budgets and ensuring updates send budget items to Finance com |
All Committee Chairs |
Asap |
|
Presentations on existing processes Saturday mornings |
Details on procedures (i.e. RAR)“Professional reliance” |
Jack, Wayne and Jim |
Dec 1 |
|
Form group email and update process, look into the privacy rating of our googlechat account, |
If chat is in public domain drop SEHAB Chat |
Paul |
Asap DONE |
|
Continue to develop Closing the Loop |
Product representing RHQ actions items / results onto website |
Jack |
Ongoing |
|
PAR committee reviewing ATIP material |
PAR committee will reiewthe ATIP material,process and report out |
PAR committee ZoAnn |
When material arrives |
|
PAR committee explore meeting option, invite list would include fed, prov and groups involved in the enhancement of steelhead |
explore meeting options |
PAR committee
|
On RHQ agenda
DONE but province didn’t show |
Action items from March 8-9, 2014 meeting
|
ITEM |
DETAILS |
SPONSOR |
ACTION/DUE |
|
write to province re steelhead licensing issue |
Federal vs provincial |
PAR committee |
Asap |
|
letter to province re curriculum changes in environmental education |
|
Dianne S |
Asap |
|
formulate response re Letter from Minister of Forests and Land re Cumulative Effects Framework |
|
Wayne |
Asap |
|
Letters from SEHAB and responses to them to go on website |
|
Paul |
Ongoing |
|
Complete steps to make Dianne the PSF alternate |
|
Jim S |
Asap |
|
looking for new alternate with CA Maurice Coulter-Boisvert |
|
Paul |
Asap |
|
Update your contact and CA info with Greig |
|
All
|
Asap |
|
Please check your bios on the website and send Paul anything you want refreshed or added. Several reps do not have bios on website. |
|
All |
Asap |
1030 Members’ Issues and Proposed Solutions/Action
Develop RHQ Agenda
Review RHQ Meeting notes and action items (Closing the Loop)
Decide on RHQ Attendees:
1130 Identify/Review action items for next meeting
1200 Adjourn, Lunch and Process Travel Claims
Reconvene with RHQ Staff
1330 Closing the loop meeting with RHQ Staff
1530 Adjourn
Planning