In June spreadsheet I have changed the font to red where I added in the cheques that weren't recorded prior and removed web payment as this was in previous years reporting just Lorraine hadn't gotten the cheque out.
Please add your recollections to this for report to board. Take care ZoAnn

Finance Committee met Oct 19th 2009 1:30 to 5:00

We went over the expenses and spread sheets for this year.
Discussed records that we now have

Action: Dave will contact HSBC to get the statements from months we are missing and  copies of 12 cheques
Action: ZoAnn will get our invoice and reporting in to DFO

Average meeting costs are $8591.90 if all in attendance

Committees and administration budget
2700.00 administration,
1000.00 communications
1000.00 telephone
500.00 office
1000.00 workshop/training
6200.00

The finance committee recommends the following

February meetings to be held in Vancouver area (Holiday Inn has been working out well) budget $ 8600.00
June meetings to be held in Vancouver area (Holiday Inn has been working out well) budget $ 8600.00
October meeting - to be an out trip to meet community stewardship groups budget $9600.00(and any savings from non spent budget items)

Committee / admin budgets will be reviewed again at end of year $6200.00
total is $33,000.00

This year we have had additional expense of meeting with Minister $2970.26 - but we have saved on administration fees. With added pressures to our expenses of our Monday meetings at RHQ we will need to prepare and stick to budgets and plan expenditures carefully.
We would like to see the Monday meetings preplanned to ensure that all members get a chance to attend at a point during the year and preplan so we can be sure of budget. We suggest that this February meeting (whether it be Jan or March) be held in Vancouver and start back on our out trips in October when travel is easier.